Job Description
Role Title: Finance Administrator (part-time 16 hours per week)
Reporting To: Finance Manager
Grade: EVH Grade 4 PA9-PA12 (£25,755-£29,124 pro rata)
Job Purpose:
To support the Head of Finance and the finance team by delivering a range of administrative duties ensuring for a quality finance service.
· Posting income and adjustments to rent and factoring accounts
· Purchase ledger invoice processing, supplier payments and queries
· Finance admin duties
Finance
· Logging invoices, checking arithmetic and issue system email to all departments for checking and authorisation
· Ensure invoices are returned in time for processing and payment runs
· Process factoring apportionments reconciling with purchase invoice
· Assist and resolve suppliers’ queries
· Complete checks for new suppliers and update the purchase system
· Rolling monthly supplier statement reconciliation
· Raise twice monthly purchase ledger payment runs and weekly bacs payments.
· Assist with administration of petty cash, updating petty cash reconciliation spreadsheet
· Record and bank any payments received
· Daily update of the cashflow spreadsheet with reconciliation to bank statement for rent and current bank accounts
Rent and Factoring
· Post rent and factoring income on a daily basis, including Allpay, Worldpay, Housing Benefit and Universal Credit
· Assist with queries in relation to rents, Housing Benefit payments and payments received
· Process rent and factoring adjustments.
· Process factoring buyers and sellers adjustments
Administrative
· Maintenance of the Finance mailbox on a rota basis, filing and resolving issues as occur
· Provide general administrative and clerical support to the Finance department
· Month end – support the Invoice Register coding for accruals
· Month end – analysis spreadsheets including common electricity
· Provide cover for period end, running End of Period and Rent Debit
· Any other tasks or duties reasonably required
Corporate Responsibility
· Ensure the values of the Association are reflected in your work and that all services provided are delivered in line with the Association’s Vision, Values, Aims and Objectives.
· Ensure compliance with all regulatory, statutory and legal requirements.
· Support the wider team during busy periods and peak workloads.
· Comply with legislation, regulation, policy and other relevant directives; including staff code of conduct, health and safety, anti-fraud and bribery and equalities.