Executive Assistant to General Counsel & Governance Administrator
£60k-£70k
Hybrid 3 days in the office and two from home
Candidate Specification
An exciting opportunity for a highly organised, confident and commercially minded Executive Assistant / Governance professional to join a dynamic Legal & Company Secretariat team within a fast-paced corporate environment.
This is a high-profile, stakeholder-facing role supporting a senior executive at Executive Committee level, while playing a central role in Board and governance operations. The position offers exceptional exposure to senior leadership, Non-Executive Directors and key strategic business activities, making it ideal for someone who thrives in a fast-moving environment and enjoys working at the heart of decision-making.
The successful candidate will combine first-class organisational skills with emotional intelligence, discretion and the ability to manage multiple priorities seamlessly. They will be proactive, solutions-focused and comfortable operating in a role where no two days are the same.
The Opportunity
This role offers the chance to become a trusted partner to the General Counsel & Company Secretary while supporting critical governance and legal processes across the business. Working within a collaborative and high-performing team, the successful candidate will help ensure the smooth running of Board, Executive Committee and governance activities while contributing to a culture of excellence and continuous improvement.
This is an ideal opportunity for someone who enjoys:
* Working closely with senior executives and Board members
* Taking ownership of complex coordination and governance activities
* Operating in a fast-paced, highly professional environment
* Building strong relationships across a business
* Delivering exceptional attention to detail and service standards
* Being part of a collaborative and ambitious team
Key Responsibilities
Executive Support & Stakeholder Management
* Acting as a trusted Executive Assistant to the General Counsel & Company Secretary.
* Managing complex diaries and coordinating high-level meetings across senior stakeholders.
* Organising Board, Committee and Executive Committee meetings well in advance.
* Supporting Non-Executive Directors with meeting logistics, travel arrangements and expenses.
* Coordinating Board dinners, leadership events and major corporate meetings.
* Assisting with onboarding and induction programmes for new Board members.
Governance & Board Administration
* Preparing and coordinating Board and Committee agendas and papers.
* Managing the timely production and distribution of Board materials through governance platforms including Diligent Boardbooks.
* Supporting governance planning, actions tracking and meeting administration.
* Liaising confidently with internal teams and external advisers to ensure smooth governance processes.
* Supporting Joint Venture Boards and wider corporate governance activity.
Company Secretarial & Compliance Support
* Assisting with statutory compliance and maintenance of corporate records.
* Supporting Companies House filings and regulatory processes.
* Assisting with stock exchange announcements and related governance notifications.
* Maintaining governance registers and supporting insider list administration.
* Supporting share scheme administration and audit review processes.
* Coordinating confidential documentation and electronic signature processes.
Legal & Operational Support
* Supporting legal and compliance initiatives including attestation processes and governance registers.
* Coordinating risk review meetings and key governance deadlines.
* Preparing professional documentation, presentations and reports to a high standard.
* Providing proactive administrative support across a broad range of legal and governance activities.
Skills & Experience
The successful candidate is likely to bring:
* 3+ years’ experience in an Executive Assistant, Board Support or Company Secretarial support role.
* Experience supporting senior executives and Board-level stakeholders.
* Exposure to governance, legal or professional services environments.
* Strong organisational skills with the ability to manage competing priorities effectively.
* Exceptional attention to detail and a proactive, solutions-focused approach.
* Advanced Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint.
* Experience using governance platforms such as Diligent Boardbooks and Diligent Entities.
* Experience with DocuSign and SurveyMonkey would be advantageous.
Personal Attributes
The ideal candidate will be:
* Highly professional, confident and discreet
* Calm under pressure and able to manage sensitive information
* Collaborative and relationship-focused
* Adaptable, agile and comfortable with change
* Naturally organised with excellent follow-through
* Proactive, positive and eager to contribute
* Committed to delivering work of the highest quality