Overview
This range is provided by Captiva Learning. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
Direct message the job poster from Captiva Learning
Head of People and Culture at Captiva Learning Ltd
Learning Operations Administrator
• Are you driven by supporting others to achieve their career and education goals? In Captiva, we’re obsessed by it.
• Are you looking for a new role that will stretch you intellectually, yet provide the time and flexibility for your professional growth? In Captiva, we insist on that space.
• Would you like to join a team of professionals that is revolutionising its industry sector through innovation, collaboration, and excellence? In Captiva, we live those values every single day.
In this role you will provide administrative and operational support to the Learning Operations Department.
We are offering an exciting opportunity to join us and be part of a journey of continued discovery and growth, supporting learners through our range of groundbreaking apprenticeship programmes.
• Basic salary up to £30,000
• Head Office Based – East London (Stratford), Hybrid role after 3-months
The Company
Captiva Learning is a rising star provider of apprenticeships (RoATP) with a recent Ofsted inspection that is Good in all areas.
Captiva is the home to 3 colleges: The National College of Education (NCE), The National Centre for Leadership and Management (NCLM), and Premier Pathways. Collectively, these colleges serve over 2,000 current leadership learners at Level 3, Level 5 and Level 7, and over 1500 alumni.
Captiva strives for a more inclusive work environment which attracts a diverse group of applicants and signals our commitment to celebrate and promote diversity. We are committed to equality of opportunity for all. Applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief, and marriage and civil partnership.
If you don’t quite meet the role criteria we’ve identified below, but you like the sound of our company, please don’t hesitate to get in touch to see what other opportunities we can provide for you. We’re always happy to chat to nice people!
The Department
* The Learning Operations Department manages the resources for learners during their journeys with Captiva Learning Ltd. The department is responsible for ensuring that the marking of Level 7 Senior Leader Apprenticeship submissions are completed and recorded in due time whilst ensuring that all compliance and administrative tasks are aligned to our partnership agreement with our University Partner ships. Learning Operations’ also oversee the implementation and the day-to-day management of Captiva’s Virtual Learning Environment (VLE) as well as providing technical and administrative support to learners and Captiva’s Delivery Team.
Key Responsibilities:
Learner Support
* Zoom
* Create and distribute zoom links for Live Learning days and workshops, as well as uploading zoom links into the Canvas (VLE) Calendar
* Organise and manage break out rooms alongside the Learning Operations Manager (LOM)
* Provide trouble shooting support to learners and team members during live learning events
* Update the Canvas (VLE) Calendar with learning event details and assignment deadlines in accordance with the Delivery Calendar
* Provide support to the LOM to create new canvas pages, assignment portals and to upload learning content
* Add new learner accounts to Canvas (VLE) and send ‘Getting Started’ instructions to learners before First Days of Learning (FDLs)
* Monitor, action and file the emails arriving into the Learning Operations inbox
* Support learners and team members with new requested Canvas (VLE) log in details
* Respond to (and action) queries relating to learner certificates, graduation dates and change of addresses or surnames.
Learning Operations Support
* Reporting Support
* Collaborate with the LOM and the Delivery Team Managers (DTMs) to provide expected learner submission lists ahead of up-and-coming submission dates
* Track submissions, non-submissions, late submissions made during marking windows using Canvas (VLE) and updating the Marking Allocations spreadsheet
* Collation of cohort final grades/awards with mail merge communications sent to learners when Senior Leader Apprenticeships conclude
Scheduling
* Support the LOM to plan live learning events, assignment submission dates and grade releases in accordance to the Captiva Delivery Calendar
* Attend meetings with University Partners alongside the LOM to collaborate on the shared Calendars and Administrative tasks.
* Collaborate with the LOM and DTMs to update Canvas (VLE) content with calendar updates ahead of Live Learning Events or course updates
Learning Resources
* Ensure that Learning Resources are uploaded and organised within Captiva’s IP library and Captiva SharePoint
* Edit First Day of Learning videos using Cyberlink Power Director and upload into Canvas (VLE)
* Upload Learning PowerPoints, Delivery Schedules, Assignment Briefs and Assignment Coversheets into Canvas (VLE)
* Learner status
* Update the Learning Resources Student Mastersheet with learner status updates in conjunction with the DTMs Student Tracker
* Support the LOM to monitor and track Mitigating Circumstances requests
* Work in conjunction with the LOM, DTMs and MIS Department to ensure that the Student Mastersheet, Marking Allocations lists and Canvas learner lists reflect learner status updates
University Partnerships Registrations and Compliance
* Send registration lists to Captiva’s University Partners ahead of new cohort entry points
* Support LOM and the Assessment Team with administrative duties leading up to Exam Boards then Awards and Progression Boards
* Create and upload completed Moderation Sheets into the Shared Captiva/Roehampton SharePoint
Withdrawals and BILs
* Update the Student Mastersheet and the Marking Allocations spreadsheet with learner withdrawals and BILs after receiving updates from the MIS Department
* Ensure that learner withdrawals are deleted from the Canvas (VLE) platform
* Ensure that learner BILs are suspended from the Canvas (VLE) platform and reinstated upon a return to learning
If you would like to be part of the Captiva Team, please send your CV with a cover letter today to careers@captivalearning.com
Seniority level
* Associate
Employment type
* Full-time
Job function
* Administrative
* Industries: Professional Training and Coaching
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