Fleet Coordinator (Admin and Clerical) – Sovereign Network Group – RG21 4FA
3 – 6 Months Contract
Full time – 37 HPW
Office based
We are looking for Fleet Coordinator at Basingstoke - Sovereign House, RG21 4FA
Key Accountabilities:
To provide day to day Fleet support in the management, maintenance and servicing of all vehicles and to proactively assist the fleet team in ensuring compliance with all statutory health and safety requirements and other legal obligations covering the provision of company vehicles.
The day to day tasks will include:
* Answering Fleet Enquires telephone line
* Responding to generic Fleet email enquiries
* Contacting operatives to confirm MOT and Service attendance
* Booking hire vans as required
* Updating Fleetcheck system
* Ad hoc administration duties
* Planning, directing and monitoring preventive maintenance and repair programs for all the company fleet by arrange bookings for vehicles to be serviced with various garages in accordance with manufacturer’s recommendations and contract hire company requirements and raising appointments on our database.
* To ensure that all arrangements for the statutory MOT tests for the vehicle fleet are made in good time, liaising effectively with contract supervisors and planners.
* To maintain vehicle history files and make them available for inspection by any Statutory body and in respect of the legal requirements.
* To maintain the fleet software system through data input from a variety of vehicle information sources.
* Update all vehicle records with relevant fleet documents and reports onto fleet software system and administer and update driver records on all fleet systems.
* Proactively assist with the fleet team workload and mailbox.
* Communicate delivery progress to drivers
* Facilitation of replacement hire vans for short and long term, courtesy use and vehicle breakdowns
* Fines management – Parking, speeding and traffic offences
* Arrange glass and windscreen repair
* Updating driver cards
* Day to day driver contact by phone or email including complaints management
* Communication to drivers through Work Place (Intranet)
* Working with all internal and external customers to identify problems and advise on appropriate solutions
* Establish, develop and maintain collaborative working relationships with the Fleet team, our Fleet stakeholders and the fleet supply base.
* Work as part of the Fleet team to ensure consistent and quality service delivery, cross cover colleagues and of the wider Sovereign team.
* Provide a first point of contact for department related enquiries. Liaise directly with all internal and external customers using standard procedures in a timely and efficient manner.
* Apply knowledge and skills to complete a variety of day-to-day activities seeking guidance on issues outside of own personal area. Generate/amend and circulate correspondence as directed prioritising and organising own work to meet agreed deadlines. Refer problems as appropriate to others for resolution promptly ensuring internal and external customers are kept informed of progress made.
Requirements :
We are looking for someone who has experience strong Administration skills, Strong attention to details skills is an absolute must and being able to organise multiple tasks throughout the day is key.
This will confirm you are happy for us to be the sole agency representing you for this role
On receipt of your CV and contact details I will get in touch to discuss how to progress the application
If you know someone who would be a good fit for the role, please send over their contact details and get in touch, as we do offer a generous referral fee