Vehicles Sales Administrator - Pennywell Road, Bristol
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About The Role
We’re looking for an organised and detail-focused Vehicle Administrator to join our team. In this role, you’ll be responsible for a wide range of administrative tasks related to vehicle orders and sales, while ensuring excellent customer service and compliance with company policies.
Key Responsibilities
* Process all customer orders efficiently using the Electronic Deal File System (IStore Docs).
* Generate accurate vehicle invoices through the Pinnacle system.
* Register vehicles using the manufacturer’s Register A Vehicle (RAV) system.
* Accurately maintain and update spreadsheets and company databases, including the marketing database.
* Handle all general administration tasks such as filing, data entry, emailing managers, and sorting internal mail.
* Maintain up-to-date and accurate records in the electronic deal book system.
* Assist in raising warranty policies, service plans, and other related documentation.
* Attend and participate in the mandatory monthly stock check.
* Work closely with the sales teams to maintain strong, collaborative relationships.
This is a great opportunity for someone who enjoys working in a fast-paced environment, values precision, and takes pride in supporting a high-performing team.
Key information
* Working Pattern: 37.5 hours a week, 8:30am – 4:30pm across Mon – Fri (with a 30 min lunch).
* Salary: Competitive
Why join Wessex Garages?
Benefits
* Holiday Allowance – 22 days of annual leave plus bank holidays, with extra days added the longer you stay with us.
* Pension Scheme – Company-backed pension support.
* Exclusive Employee Schemes – Discounted car purchase programme and Cycle to Work scheme after completing probation.
* Wellbeing Support – Partnership with Menable offering confidential coaching, wellbeing check-ins, and referral support where needed.
* Health Benefits – Complimentary eye tests and flu vaccination vouchers.
* Event Perks – Limited free tickets to Bristol Bears Rugby and Cardiff Devils Ice Hockey games for colleagues.
Please Note
* Driving licence checks will be carried out during the recruitment process.
* We are unable to provide visa sponsorship for this position.
* Candidates must have the right to work in the UK, and this will be verified as part of the recruitment process.
If you’d like to see all our latest vacancies, please visit www.wessexgarages.com/recruitment
Seniority level
* Entry level
Employment type
* Full-time
Job function
* Sales and Business Development
Industries
* Motor Vehicle Manufacturing
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