Administrative Assistant
We are seeking an experienced Administrative Assistant to join us, to support the work of our Norwich office. This is a part-time role 3 days a week which is fully office based. The exact hours and working pattern can be discussed during the interview process.
Why join us?
We work hard to create a supportive and rewarding office environment. In addition to the usual perks (tea, coffee, snacks, and soft drinks), we offer:
* International incentive trips with your colleagues
* Healthcare scheme to support your wellbeing
* Two paid charity days each year to give back locally
* Clear, structured career development plans
* Free gym membership
* Cycle-to-work scheme
* 26 days' annual leave plus bank holidays
* Dog-friendly office environment
* Weekly well-being long lunch breaks
* Regular socials and team events
About the role
You will be heavily involved in setting up and running administrative procedures to enable the office to run efficiently.
Key Responsibilities:
General Administration
* Manage incoming and outgoing correspondence, including emails, letters, and packages
* Maintain and update office records, files, and databases
* Prepare reports, presentations, and documents as required
Office Management
* Order and manage office supplies and equipment
* Ensure the office is clean, safe, and presentable
* Liaise with service providers, contractors, and suppliers
Staff & Management Support
* Schedule and coordinate meetings, appointments, and travel arrangements
* Support with onboarding, holiday tracking, and staff communications
Compliance & Confidentiality
* Ensure compliance with company policies, GDPR, and health & safety regulations
* Maintain confidentiality of sensitive information
* Essential Skills and Experience:
* A strong background in administration with solid experience to support this
* Exceptional time management and organisational skills
* Capable of working independently and without close supervision
* Capable of multi-tasking, working on own initiative and being pro-active
* Ability to exercise complete discretion and confidentiality
* Proficient in Microsoft Word, Excel, Outlook and PowerPoint