Leeds Irish Health and Homes (LIHH) is a well-established voluntary organisation founded to meet the needs of the Irish community in Leeds.
We provide culturally sensitive services for people who are often marginalised and in need of support. Our work focuses on helping those facing challenges such as homelessness, physical and mental health issues, loneliness, isolation, and poverty.
We believe in creating a safe and inclusive space where individuals feel supported and valued, and where their heritage and identity are respected.
Our values include:
– Dignity and respect for all
– Cultural identity and community belonging
– Person-centred, compassionate care
– Accountability and transparency
Job Title: Finance and Administrative Officer
Location: The role is office-based at our Head office
Hours: Full Time 35 hours per week Monday to Friday
Salary: Starting salary £27,711
Annual Leave: 25 days per annum plus 8 statutory holidays rising to 29 days after 5 years’ service
Reports to: Director of Operations
Pension: Employer contribution of 6%
Role Purpose
The Finance and Administrative Officer plays a vital role in the smooth running of the organisation, ensuring sound financial management, efficient administrative operations, and a safe working environment. You will maintain financial records, support grant reporting, manage day-to-day office tasks, and serve as the designated lead for office health and safety, first aid, and fire safety.
Key Responsibilities
Finance Duties
– Maintain accurate financial records using accounting software (Xero/DEXT).
– Process income and expenditure, ensuring proper authorisation and documentation.
– Assist with the preparation of budgets, forecasts, and financial reports for trustees, funders, and management.
– Support grant reporting and monitoring, ensuring compliance with funder requirements.
– Reconcile bank statements and manage petty cash.
– Assist in preparing annual accounts for audit and liaise with external accountants/auditors.
Administrative Duties
– Act as first point of contact for the organisation.
– Provide day-to-day administrative support, including scheduling meetings, managing correspondence, and maintaining records.
– Oversee office supplies and equipment procurement.
– Maintain and update internal databases and filing systems (digital and paper-based).
– Support HR administration, including staff records and recruitment processes.
– Ensure compliance with data protection and GDPR regulations.
– Assist in organising meetings, taking minutes, and coordinating follow-up actions, including Board of Management meetings.
Health and Safety & Compliance
– Act as the designated office Health and Safety Officer.
– Serve as the trained First Aider for the organisation.
– Act as Fire Safety Marshal, ensuring fire drills, checks, and protocols are maintained.
– Ensure that the organisation complies with all relevant workplace health and safety regulations.
– Maintain relevant health and safety records and risk assessments.
– Liaise with external agencies or trainers as required to maintain compliance and staff training.
Organisational Support
– Work collaboratively with Board of Management members, staff and volunteers to support smooth operations.
– Provide admin support for events, outreach, and fundraising initiatives.
– Contribute to a welcoming and inclusive environment for Board members, staff, clients, and community members.
– Adhere to LIHH policies and procedures at all times.
– Any other duties commensurate with the role.
Person Specification
Essential:
– Proven experience in finance or bookkeeping, ideally in the charity or not-for-profit sector.
– Strong numeracy skills and attention to detail.
– Proficiency in accounting software and Microsoft Office (especially Excel).
– Excellent organisational and time management skills.
– Experience in office administration.
– Strong written and verbal communication skills.
– Understanding of confidentiality, safeguarding, and data protection.
– Willingness to undertake (or already possess) First Aid, Fire Marshal, and Health & Safety training.
Desirable:
– Knowledge of the Irish community in Britain and the challenges they may face.
– Experience working with vulnerable or marginalised populations.
– Familiarity with charity accounting standards and reporting (e.g., SORP).
– Previous responsibility for office safety or compliance duties.
What We Offer
– Supportive and inclusive working environment
– Opportunities for training and professional development (including all required certifications)
– Flexible working arrangements
– Meaningful work that makes a tangible difference to people’s lives
The Finance and Administrative Officer reports directly to the Director of Operations and works closely with the wider team, including the CEO, Project Managers, and Volunteers.
A covering letter outlining how your experience matches the Person Specification
Deadline for applications: 5pm on Sunday 15 th June 2025
Interview date: Interviews will be held on Tuesday 24 th June 2025
If you require any adjustments or support during the recruitment process, please let us know.
CV’s will not be accepted
Shortlisting based on application form and cover letter
Interviews, which may include a task or presentation
References and right-to-work checks for successful candidates
LIHH is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration without regard to race, religion, gender, age, disability, or any other protected characteristic.
We particularly welcome applications from individuals with lived experience or connections to the Irish community.
Our Equal Opportunities Monitoring form is separately downloadable on our website for anonymous completion
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