As our Talent Operations Coordinator, your mission is to ensure our hiring engine runs smoothly, efficiently, and with high data integrity. You’ll be the backbone of our recruiting operations—owning the health of our ATS (Ashby), enabling recruiters to do their best work, and creating a seamless experience for both candidates and interviewers.
This role is ideal for someone early in their talent career who understands the day-to-day challenges recruiters face and is motivated to improve systems, processes, and data quality behind the scenes. You’ll play a critical role in scaling our hiring function by bringing structure, consistency, and operational excellence.
Your Role
* Own the day-to-day administration and health of the ATS (Ashby), ensuring data accuracy, consistency, and completeness across all roles and pipelines
* Act as the primary point of contact for ATS-related queries, troubleshooting issues and supporting recruiters and hiring managers
* Manage end-to-end interview scheduling, delivering a smooth and timely experience for candidates and interviewers
* Continuously audit and improve data hygiene (e.g. candidate stages, notes, scorecards, tagging) to ensure reliable reporting
* Identify and implement improvements to workflows, automations, and templates within Ashby to increase efficiency
* Partner with recruiters to streamline hiring processes and reduce administrative burden
* Support reporting and analytics by maintaining clean, structured data and assisting with dashboard accuracy
* Help document and standardise recruiting processes, ensuring best practices are followed across the team
Your Story
* 1 62 years of experience in a recruiting coordinator, talent ops, or administrative role (or similar exposure to hiring environments)
* Familiarity with ATS platforms (Ashby preferred) and an interest in systems, tooling, and process improvement
* Strong organisational skills with high attention to detail, especially around data accuracy and consistency
* Ability to manage multiple scheduling requests and priorities in a fast-paced environment
* A proactive, problem‑solving mindset with a desire to improve how things work
Core Skills: Hiring, Candidate sourcing; Other Skills: Recruitment strategy, ATS; Seniority: Junior, Mid
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