Operations Support Executive
Permanent Position
Salary depending on experience
Global Logistics & Freight Specialists
Onsite in Farnborough
ASAP Start
Owen Daniels are partnered with a global logistics & freight specialist, who are seeking an Operations Support Executive, on a permanent basis. In the role, you will support the invoicing, overseas partner coordination, and sales bids — ensuring that processes run smoothly and information is accurate, timely, and well-presented.
Operations Support Executive
Job Description
Prepare and compile accurate invoices and supporting documents
Coordinate with overseas partners to ensure timely cost submissions
Support sales team by gathering info and rates for bids and proposals
Manage and update cost/rate databases for accuracy and accessibility
Prepare periodic management reports, financial statements, and ad-hoc reports
Prepare and control reconciliations
Ensure timely and accurate billing and accounts receivable management
Handle accounts payable for multi-currency suppliers, including invoice processing and reconciliation
Assist with annual and quarterly budget forecasting and analysis
Support cash management and prepare cash flow reports
Prepare monthly accruals, prepayments, and upload into the accounting system
Manage journal entries, ensuring accurate capture and upload
Implement corporate governance, risk management, and internal controls
Suggest improvements to financial information systems
Collaborate with other departments and external contacts
Ensure compliance with supplier and client terms
Provide P&L analysis and cost compliance for management review
Operations Support Executive
Essential Skills / Experience / Qualifications
Minimum of 5 GCSEs (or equivalent), including Maths and English
Advanced Excel skills (pivot tables, XLOOKUP, formulas, data cleaning, reporting)
Strong organisation and attention to detail
Excellent communication skills, including working with international partners
Able to manage multiple priorities and meet deadlines in a fast-paced environment
Experience in operations, finance, or sales support preferred but not essential