Overview
This is an exciting opportunity to start your career in publishing with OUP as an Editorial Assistant in the Research Editorial Databases division. We are looking for someone efficient, professional, and proactive to join our vibrant and supportive team. The Editorial Assistant is responsible for providing editorial and administrative support for a multifaceted publishing programme, supporting both commissioning and content development across multiple formats and disciplines, and liaising effectively with authors, editors, reviewers, and in-house stakeholders to fulfil allocated responsibilities for the effective management of projects.
Responsibilities
* Provide editorial and administrative support at all stages of the editorial publishing process across all formats, as part of the Content Development Team.
* Assist in project set-up, including creating or recording accurate product/content data using various internal systems (e.g., Oxford Publish) and running P&Ls from the system.
* Process and track content and data, within defined procedures.
* Under limited guidance, process standard contracts.
* Support authors, including answering basic, routine queries and directing more complex queries to appropriate internal staff. Provide standard materials, explain content-delivery preparations, and maintain the relationship between authors and OUP.
* With supervision, learn how to manage new-in-paperback projects and/or projects from the point of author-delivery to handover to Production.
* Assist with preparing content for handover to Production.
* Process and track payment requests through relevant systems to ensure timely and accurate payments to suppliers, authors, and freelancers.
* When requested, provide administrative support as required for the Heads of Content Development and Head of Editorial Operations, carrying out regular or ad hoc tasks as directed to help the department run effectively.
* Work collaboratively with cross-functional colleagues, including maintaining information flow between Editorial and other departments across OUP to ensure that the publishing process runs smoothly.
* Benefit the department, the Division, and the wider Press via your active, positive contribution in the performance of your accountabilities and your participation in additional projects as agreed with your manager.
* Our ideal candidate will have strong admin and organisational skills. Having a passion for publishing and being proactive will make you a standout. You will be joining a supportive, creative, and innovative team therefore being a team player is a must. As this role progresses there will be more editorial work involved.
Qualifications
* Be self-motivated, proactive, detail-oriented, receptive to feedback, and learn quickly.
* Have excellent organizational, time-management, and project-management skills, and the ability to balance a variety of responsibilities/projects and manage time effectively to meet deadlines.
* Be able to work consistently within established timeframes.
* Have strong oral and written communication skills.
* Have excellent proofreading and research skills.
* Have proficiency in word-processing and spreadsheet applications.
* Be able to work quickly, accurately, and diplomatically under pressure.
* Be able to work efficiently and effectively in a hybrid environment.
Benefits
* We are the world's largest university press and support the academic community in partnership with institutions and learned societies.
* Work-life balance: 25 days of holiday plus bank holidays and Christmas closure (3 days), 35-hour working week, with flexibility discussed by role.
* Active employee networks and societies.
* Pension contribution up to 12%, savings schemes, travel to work schemes, and local discounts.
* Discretionary annual payment.
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