Go back Torbay and South Devon NHS Foundation Trust
Payments Assistant
The closing date is 31 August 2025
We are looking for an enthusiastic person to join the Accounts Payable team within the Finance Department. The Trust offers a generous pension and substantial holiday entitlements.
You will assist the Payments Supervisor with statistics for ad-hoc returns of work, working to build a rapport with your dedicated suppliers and become aware how some suppliers invoices have to be dealt with differently
* Internal:Trust Staff: Providing and receiving information and advice to all levels,both clinical and non-clinicalInternal Audit
* External:Supplier organisations and individualsHMRCOther NHS organisations
As this position is within such a large organisation, it offers good career progression, especially for someone in the early stages of their financial career.
Main duties of the job
* To accurately process supplier invoices and other payments requests through the Unit 4 Finance & Procurement system in accordance with organisational policies and procedures.
* To ensure that only appropriately authorised invoices and other payment requests are processed for payment.
* To ensure that supplier payments are processed promptly in line with Government guidance and in line with agreed contractual terms.
* To monitor supplier accounts, and routinely investigate & resolve non-payment queries with staff and suppliers, using tact to negotiate a successful conclusion.
* To identify and escalate any suspicions and concerns relating to correspondence and payment requests to the line manager, in accordance with the organisations standard operating procedures.
About us
The Accounts Payable Team consists of the AP Manager, AP Supervisor & 5 Assistants.
With in excess of 125,000 invoices a year to process it is imperative that each member of the team works well under pressure and as a team player, but equally as important that they are able to work independently and prioritise workload effectively.
The Team now works in an almost completely paperless environment and once fully trained there could be the opportunity to work from home on certain days of the week.
Why work with us - 1 (pagetiger.com)
Job responsibilities
Full Vacancy details can be found on the attached Job Description/Person Specification. Please refer to your suitability to the post in your supporting information from the role requirements or person specification
Person Specification
Qualifications
* GCSE Maths and English
* AAT foundation level or equivalent practical experience.
Knowledge
* Sound understanding of the implication of interfaces between systems. Ability to work independently without close supervision.
* Specialist knowledge of VAT rules as they apply to the NHS - in particular which invoices are eligible for VAT reclaim under contracted out services rules.
Experience
* Experience in the use of large financial systems. Excel - basic.
Personal
* Good interpersonal skills. Good negotiation skills.
Skills
* Advanced keyboard skills to enable fast, accurate processing of invoices and other payment requests.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Torbay and South Devon NHS Foundation Trust
Part-time,Flexible working,Home or remote working
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