Overview
Job summary
An exciting opportunity to apply for the role of Scanning Admin Supervisor within the Mobius Scanning Team. We are looking for someone who can lead a small team, has a keen eye for detail, and understands the vital role of high-quality scanning and indexing in supporting clinical care.
This is a 30-hour post, worked across four days (Monday-Friday, 9am-5pm), with Mondays and Fridays required as part of your regular working week. The role covers Rochford and Basildon Hospitals, with 2-3 days each week based at Basildon.
The role aims to ensure scanning operations run smoothly so clinicians have access to accurate, timely, and well-organised patient records. You will supervise the Scanning Team, manage sickness, annual leave, appraisals, and supervisions, and support quality assurance, system support, and process improvement.
Key Responsibilities
* Supervise the day-to-day work of the Scanning Team
* Provide cover for essential tasks including:
o Running the Blank page removal
o Monitoring and managing the failed and snapshot folders
o Responding to the Report a Problem function
* Support the collection and preparation of documents for scanning
* Identify and correct errors in electronic patient records
* Ensure accurate indexing and record tracking within UEPR (Mobius) and Laserfiche
* Produce quality control progress reports when needed
* Maintain audit documentation to meet BS 10008 standards
* Assist in updating scanning procedures and local support documents
* Work with the Scanning and QA Lead to improve error rates across the team
Who We're Looking For
You’ll ideally have:
* Experience in a scanning or records management role
* Previous experience in a supervisory or team leader position
* Confidence leading, supporting, and motivating a team
* A detail-focused and methodical approach to work
* Strong understanding of confidentiality and information governance
* The ability to manage your workload and prioritise effectively
Essential knowledge and skills
* Specialist knowledge of UEPR systems (e.g. Mobius, Paris, SystemOne, or equivalent)
* Specialist knowledge of Laserfiche
* Strong time management and organisational skills
* A flexible, proactive, and self-motivated approach
* Commitment to delivering high-quality results
Details
Pay scheme: Agenda for change
Band: 4
Salary: £27,485 to £30,162 a year per annum, pro rata plus HCA
Contract: Permanent
Working pattern: Part-time
Location: Basildon MHU, Basildon, SS16 5NL
Disclosure and Barring Service Check: This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
About us: Essex Partnership University NHS Foundation Trust (EPUT) values Care, Learn and Empower. We offer a range of benefits and development opportunities, including Season Ticket Loans, NHS discounts for staff, excellent training facilities, annual leave buy/sell, opportunities to work bank shifts, Salary Sacrifice schemes, and flexible working. The Trust supports and encourages flexible working; you may apply for a flexible working request from day one of employment.
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