This role involves a wide range of administrative and operational tasks to support our property and compliance functions. The ideal candidate will have a strong background in administration, excellent communication skills, and the ability to handle multiple tasks efficiently.
Day-to-day of the role:
1. Property Helpdesk: Monitor and support the Facilities Helpdesk, ensuring timely closure of all actions and requests.
2. Chase System: Manage daily administration to ensure all planned works are completed and orders are closed within SLAs.
3. Duty of Care: Maintain due diligence records and manage both soft and hard copy filing systems.
4. Signatories: Process necessary paperwork and liaise with the Secretariate team for contract sign-offs.
5. Invoices: Handle all aspects of invoice processing, liaise with suppliers regarding queries, and maintain the invoice log system.
6. Purchasing: Monitor stock levels and place orders for various supplies, ensuring adherence to approved suppliers and protocols.
7. Utilities: Coordinate with regions to obtain monthly utility meter readings and handle contract documentation during renewals.
8. Hospitality: Support room bookings and setups, especially for significant events like ...