Overview
Executive Assistant Administrator (EAA) role at Mitie, based in Fareham, United Kingdom. This permanent, part-time position (25 hours per week) offers a structured routine with negotiable start times. Location: HMS Collingwood, Atlantic Building, Newgate Lane, Fareham, Hampshire, England, PO14 1AS.
Open to candidates with the latest education / graduate level qualifications (GCSE mentioned in original posting).
Job Responsibilities
Position: Executive Assistant Administrator (EAA) —
Primary purpose: provide direct secretarial and administration support within a dedicated small team at HMS Collingwood, Fareham, ensuring timely service delivery in accordance with current MOD regulations.
* Accurate diary management, coordinating with internal and external agencies to meet business needs.
* Plan, co-ordinate and distribute information and temporary orders promptly and accurately.
* Coordinate, plan and attend meetings, produce agendas and minutes as required.
* Act as a focal point for visitors, arranging entry to the establishment and escorting guests when required.
* Act as a SharePoint Administrator and Information Manager for the associated team (training provided).
* Serve as the central point of contact within the Executive Department to administer stationery requests.
* Provide administrative support to establishment events as required (Open Day, Ceremonial Divisions).
* Act as Building Custodian for nominated areas, ensuring works are carried out efficiently, accurately and within relevant timelines.
* Assist with the creation and processing of legal files and records on SharePoint, where permissible.
* Ensure all activities comply with Health and Safety Regulations and the General Data Protection Regulations.
* Undertake any additional tasks as determined by the Line Manager, in particular providing absence cover for the Captain's PA and Commanders Assistant.
What we are looking for
The successful candidate will be well-organised, precise, confident with credible communication skills, able and willing to contribute at all levels. They will be versatile, intuitive, professional with good judgement and integrity. Pro-active and persuasive when required, responsive to changing needs, calm under pressure, reliable and well-presented with MITIE values. The following qualifications and experience are required:
* Administration experience with excellent organisational, time-management and motivational skills, and a high degree of integrity and confidentiality.
* Proven track record of delivering quality administration support at management level; ability to work unsupervised using own initiative.
* Persuasive and credible verbal and written communicator with the ability to develop close working relationships.
* IT literate with a good working knowledge of MS Office applications.
* Good standard of education.
Additional Information
MOD security clearance and DBS Standard required. To meet national security vetting requirements, residency in the UK for at least 3 years is typically required for Counter Terrorist Check, 5 years for Security Clearance and 10 years for Developed Vetting prior to the date of application. All Developed Vetting posts are required to be UK Nationals. Proof of right to work in the UK is essential.
The contract operates a 37.5 hour working week between 07:30 and 17:00, Monday to Friday, with potential early finish on Fridays. Required to wear approved company work wear.
About the company
Mitie is the UK's leading facilities management company with 77,500 colleagues. Mitie's vision is to work together to deliver the exceptional, every day. We are built on integrity and trust and strive to go the extra mile to get the job done. We champion diversity and inclusion with six employee networks supporting veterans, parents and carers, LGBTQ+, women, disabled colleagues, and all races and ethnicities. Mitie is committed to achieving net zero carbon and offers a range of benefits including leave purchase, Give as You Earn, Salary Finance, Save as You Earn, Share Incentive Plan, Cycle to Work, private medical cover, life cover, childcare vouchers, career development programs, and more. Please ask about these benefits at interview.
Additional information for internal applicants
Please discuss your application with your current line manager before applying. Internal moves are subject to the standard terms for the post; enhanced terms cannot be honoured.
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