Business and Systems Assistant Administrator
Location: NHS Tayside, Staff Bank, Level 9, Ninewells Hospital. Position: Business & Systems Assistant Administrator (Band 3).
Fixed term secondment until 20/11/2026.
With effect from 01 April 2026, NHS Scotland is reducing its full‑time working week from 37 to 36 hours per week; there will be no change in full‑time pay.
Overview
An opportunity has arisen for an individual to join the Systems and Business Administration team within the Staff Bank Office to provide maternity leave cover. This post offers the chance to expand experience of systems and business processes within NHS Tayside within a supportive and forward‑thinking team.
Key Responsibilities
* Support the sourcing, engagement and supply of bank and agency supplementary staffing across NHS Tayside.
* Primarily deal with the business of securing and engaging medical, allied health professionals and other clinical professionals for agency supply.
* Complete induction and orientation into systems and processes; receive a mentor to support familiarisation with the role.
Key Qualifications
* Formal administrative qualification or equivalent office‑based clerical, systems and administrative experience.
* Previous experience with electronic systems and customer service is essential; NHS administrative experience is desirable.
* Proficiency in Microsoft Office and proven experience in accurate data entry and information recording.
* Required to achieve the mandatory induction standards for Healthcare Support Workers in Scotland and to comply with the Code of Conduct throughout employment.
Informal enquiries: Ann Bowdler, Senior Charge Nurse, Staff Bank, tel 01382 660111 Ext 58584; Melissa Larkin, Workforce Systems Analyst, Staff Bank, tel 01382 660111 Ext 40387.
Hours of work: 8 am – 4 pm, with some flexibility through discussion and agreement with line manager.
Current NHS Tayside employees: written approval must be sought from your line manager prior to applying for this secondment.
Previous applicants for this post need not apply.
Short‑listed applicants will be contacted by email. Please check your e‑mail regularly, including your junk/spam folder.
Additional Information For Candidates
* You should apply for this post by completing the application process on Jobtrain.
* DO NOT upload a CV as this will not be used for shortlisting purposes.
* Posts close at midnight on the indicated date.
* For help to complete an application on Job Train please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
* To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
* If you wish to participate in the Job Interview Guarantee Scheme and have been invited to interview, please contact the Hiring Manager as detailed in the advert to discuss any special requirements that you will need to enable you to attend the interview.
* Please note that our correspondence method is by e‑mail, therefore please ensure you enter your email address accurately.
* Please check your e‑mail regularly (including junk folders) and your Jobtrain account for updates.
* Please contact Jobtrain Candidate Support Hub https://jobseekersupport.jobtrain.co.uk/support/home for advice and support with any system issues.
* We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain.
* Once you have submitted your application form you will be unable to make any amendments.
* If you are a current member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Tayside.
#J-18808-Ljbffr