Overview
Functional Management - Job holders at this level provide leadership and management of the function and, as Senior Management Team members, contribute to the strategic planning and implementation of corporate activities. They are fully accountable for the delivery/performance of the function, manage staff and resources to deliver activities within their function (including medium and longer term planning), and manage a delegated budget, determining resources required and actively influencing efficiency. Job holders within this Group Profile report to the Deputy Governor and are responsible for managing a function within an establishment defined as standard complexity, including management of all staff within the function. The job holder will implement robust systems to manage the function, as they may be distanced from front-line duties and will need to delegate appropriately. They will apply national policies in their area and draft local policies accordingly. These are operational prisoner-facing roles.
Responsibilities
* Act as the Governor's representative by chairing adjudications and taking charge of day-to-day establishment operations as Duty Governor.
* Promote Prison Service policy in all activities and behaviours, including diversity, decency, safety and reducing re-offending agendas.
* Review open Assessment Care in Custody teamwork (ACCT) as required in line with audit baselines.
* Provide leadership and management of the Function and apply HR policies and practices, including Attendance Management, Disciplinary Investigations, Performance Management and Staff Appraisals.
* Manage Prisoners Complaints Process within the Function.
* Ensure all litigation claims relevant to the area are dealt with in accordance with policy.
* Oversee the compilation and regular progress reporting of performance improvement programmes.
* Manage the appropriate authorisation of Financial Compliance Statements.
* Manage devolved budgets in accordance with the financial procedures outlined in the budget delegation.
* Ensure the Function produces and analyses audit and establishment performance management information, identifying variances and areas requiring improvement.
* Contribute to the establishment's overall achievement of SDIs and standards, and be accountable for the performance and delivery of targets relating to the budget and People Plan for the Function.
* Accountable for all local and national policies relating to the Function, ensuring procedures are compliant, including the development of new policies.
* Contribute to the development and delivery of the medium-to-long term strategic and business plan for the establishment, with overall responsibility for implementation within the Function.
* Attend relevant boards/meetings and actively contribute as chair or team member.
* Ensure defined work areas comply with Health and Safety legislation; undertake risk assessments and ensure staff understand their personal responsibility towards Health and Safety compliance.
* Contribute to the preparation of the establishment contingency and emergency plans and ensure implementation when required.
* Ensure effective use of staff resources and provide training and annual leave opportunities.
* Produce relevant reports and ensure responses to correspondence are within agreed timescales.
* Carry out investigations and administration related to incidents of potential discrimination and report findings.
* Ensure actions arising from Standard Audit, HMIP Action Plans and MQPL surveys, including local self-audit action plans and Resettlement strategies, are delivered.
* Deliver and implement projects as directed by the Governor.
* Actively encourage staff engagement within the Function to ensure objectives are met.
Job Descriptions (Head of Function Standards)
The job holder, once in post, will be matched to a job description. A sample list is attached below. Posts are either rotational or non-rotational within this Group Profile and this will be specified on specific job descriptions.
* Head of Function Standard: Reducing Reoffending
* Head of Function Standard: Residence and Safety
* Head of Function Standard: Residence and Services
* Head of Function Standard: Security and Intelligence
* Head of Function Standard: Admissions and Care YP
* Head of Function Standard: Casework YP
* Head of Function Standard: Regime Services YP
* Head of Function Standard: Young People and Services YP
* Head of Function Standard: Reducing Reoffending YP
* Head of Function Standard: Security and Intelligence YP
* Head of Function Standard: Special Unit
* Head of Function Standard: Safer Prisons Equality and Admissions
* Head of Function Standard: Security and Intelligence IRC
* Head of Function Standard: Detainee Welfare Services IRC
* Head of Function Standard: Operations IRC
* Head of Function Standard: Residence and Safety IRC
* Head of Function Standard: Residence IRC
* Head of Function Standard: Education Skills and Work
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