Company Secretary for the United Kingdom legal entities - the role will help deliver company secretarial services to a number of State Street UK legal entities and internal governance committees and will be responsible for ensuring adherence to relevant UK regulations and State Street governance policies.
Responsible for leading and delivering effective corporate governance arrangements for State Street UK legal entities.
Act as a strategic business partner to inform and influence State Street UK Board and Committees on
matters relating to corporate governance.
Be an influencer and champion of best practice for company secretarial and corporate governance
arrangements across EMEA.
In addition, the role will be responsible for ensuring that the CSO’s policies, procedures and practices keep pace with changing regulatory and statutory requirements, in terms of Boards, Committees and individual Directors.
What you will be responsible for
As Company Secretary you will
Board and Committee Support
1. Management of the day to day governance requirements for boards and committees within the UK group.
2. Develop a close working relationship with chairs and members of boards and committees
3. Act as first point of contact for these chairs and members in all matters relating to governance and company secretarial work.
4. Support the process for appointments and elections of board and committee members.
5. Contribute to meeting discussions as and when required and coordinate advice for members of the legal, governance, accounting and tax implications of relevant legislative changes
6. Oversee proper scheduling, coordination and operation of the board meetings and committee meetings.
7. Organising and preparing agendas and papers for board and committee meetings, maintaining up to date records and distributing material via Diligent Boardbooks.
8. Taking minutes and following up actions from meetings, including minute review process.
9. Providing dedicated point of contact for all board and committee members.
10. Oversee the maintenance of an annual calendar of board and committee matters, ensuring full compliance with relevant constitutional documents, terms of reference/charters, State Street’s Legal Entity Governance Standards, as well as all other statutory, regulatory and legal requirements
11. Leading board and committee effectiveness review
Compliance
12. Overseeing the maintenance of statutory books and registers, including electronically via Blueprint.
13. Overseeing the preparation and submission of annual compliance statements and all required Companies House filings.
14. Overseeing the filing of statutory accounts.
15. Preparation of routine board resolutions.
16. Provision of company information as required by business, auditors and regulators.
Other
17. Drafting, maintenance and approval of policies and procedures.
18. Dealing with correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant company stakeholders.
19. Preparing agreed upon management information and key performance indicators.
20. Liaising with Control Functions
21. Overseeing periodic review and updating of CSO pages on intranet.
22. Guide/advise junior members of CSO in their duties.
What we value
These skills will help you succeed in this role
Skills and Experience:
23. Understanding of the Finance Sector and the Financial Conduct Authority and the Prudential Regulatory Authority
24. At least ten years company secretarial experience in a financial institution
25. Well-organised with attention to detail
26. Ability to write concise and accurate minutes on a timely basis
27. The ability to assimilate and handle a large volume of information
28. Polished and effective communication skills with the ability to build consensus in a large and complex organization
29. Strategic and systematic thinker with the ability to execute
Required Competencies:
30. Independent thinker and comfortable taking ownership
31. Comfortable speaking up and asking questions
32. A self-motivated and goal-oriented individual
33. A professional, supportive and collegiate working manner
34. Ability to operate seamlessly at multiple levels of the organisation and to become a trusted advisor to key stakeholders
35. Ability to operate both autonomously to drive a deliverable, as well as to work effectively as part of a global virtual team
36. Demonstrate inquisitive mind-set to continue to develop best practices
37. Insightful and ability to demonstrate initiative and think broadly to be proactive in connecting various requests or work streams
38. Proactively organize and prioritize workload managing own time effectively, highlighting potential problems and proposing possible solutions
39. Able to multi-task and work flexibly to meet the needs of the CSO
40. Able to work under pressure to tight timelines
41. Excellent organisational skills
42. Good problem-solving skills
43. Ability to look ahead, anticipate change and make provisions
Education & Preferred Qualifications
44. Educated to degree level
45. ICSA Qualified (ACIS or FCIS)
46. Excel, Word and PowerPoint
About State Street
Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.
We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you’ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.
As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.
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