Hours: 25-35 per week
Pay: £13.40 per hour
Start ASAP
HR & Recruitment Administrator:
To provide high-quality support to the HR function with a particular focus on recruitment administration, employee lifecycle processes, onboarding and induction, and payroll coordination. This role will serve as the internal recruiter for the business while also carrying out a wide range of administrative duties to support the delivery of an efficient and effective HR service. A key part of the role is to facilitate the onboarding and induction process for all new hires, ensuring a positive and consistent employee experience.
Key Responsibilities
Recruitment & Onboarding
* Manage the full recruitment process including advertising, shortlisting, arranging interviews, and facilitating offers.
* Post vacancies via internal and external platforms including job boards, social media, careers pages, and professional networks.
* Work with hiring managers to develop or update job descriptions.
* Conduct initial screening and participate in interviews where required.
* Maintain the recruitment tracker and provide regular updates on open positions to the Head of HR and Area Managers.
* Facilitate and coordinate the onboarding and induction process for new hires, including preparation of induction materials, scheduling introductory sessions, and ensuring a smooth integration into the business.
* Act as a point of contact for new employees prior to and during their initial weeks with the company.
HR Administration
* Prepare employment-related documentation including contracts, offer letters, induction packs, reference requests, and leaver letters.
* Maintain accurate and up-to-date employee records in both paper and digital formats in accordance with the Data Protection Act.
* Process and document contractual changes, variations, and other employee lifecycle events.
* Accurately input employee data into the HR system (Sage) and always ensure information integrity.
* Handle employee queries relating to HR policies, documentation, or processes, escalating as needed.
Payroll Coordination
* Liaise with the outsourced payroll provider by submitting timely and accurate data for processing.
* Carry out pre- and post-payroll checks to ensure accuracy of information including salary changes, new starters, leavers, holiday pay, and statutory deductions.
* Investigate and resolve payroll discrepancies in coordination with the Head of HR and the payroll provider.
* Maintain strict confidentiality and accuracy in all payroll-related tasks and communications.
* Support compliance with relevant payroll legislation and internal policies.
Other Duties
* Produce routine and ad hoc HR reports and monthly HR analytics.
* Ensure all HR documentation, policies, and templates are up to date and accessible.
* Undertake any reasonable administrative tasks as requested by the Head of HR.
Skills and Qualifications
* Experience in recruitment and HR administration
* Familiarity with payroll processes and legislation
* Knowledge of HR software (Sage experience preferred)
* Proficient in Microsoft office, particularly excel
* Strong attention to detail and accuracy in data entry
* Good numerical skills and understanding of pay and benefits
* High level of discretion and confidentiality
* Strong written and verbal communication skills
* Ability to work independently and as part of a team
* Capable of managing multiple priorities and deadlines in a fast-paced environment
* Flexible, proactive, and professional approach to work
Note: This job description is not exhaustive and will be subject to periodic review. It may be amended to meet the changing needs of the business. The post-holder will be expected to participate in this process, and we would aim to reach agreement on any changes.
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