At STERIS, we help our Customers create a healthier and safer world by providing innovative healthcare and life science product and service solutions around the globe.
HOW YOU WILL MAKE A DIFFERENCE
About you:
Do you want to spend your working time making a difference in the world around you? Are you motivated by impactful work? Do you have a passion for Accounts and participating in process improvement projects? If so, then a career with STERIS in our Finance team could be a great fit for you.
About Us:
At STERIS we are a leading global provider of products and services that support patient care with an emphasis on infection prevention. Our mission is to help our customers create a healthier and safer world. Working at STERIS, you GROW, LEARN and MAKE A DIFFERENCE.
We are currently recruiting for an Accounts Payable Assistant vacancy. This is an excellent opportunity to join us at a skilled level in a division that drives the business forwards.
WORKING PATTERN
1. Mon-Fri, 08:00 - 16:30 (Flexible working hours available) (40 hours per week)
2. Hybrid working: 3 days in the office, 2 days working from home
3. 12 Month FTC
WHAT YOU WILL DO
The Accounts Payable Assistant will assist in all processes within the Accounts Payable function facilitating payments to suppliers and maintaining accurate ledgers within Oracle.
General
4. Maintain good relationships with suppliers.
5. Understand the process for purchases requiring a purchase order and Non-PO.
6. Achieve KPI performance measures where applicable.
7. Extract data required for SOX and Audit and liaise with internal and external auditors where necessary.
8. GRNI Maintenance.
9. Prepayment allocation and maintenance.
10. Maintain a log of all items over 60 days with reasons for non-payment.
Inputting and query resolution
11. Input invoices onto the financial accounting system, Oracle.
12. Maintain correct coding of invoices working with sites and accountants.
13. Understand the blanket PO process.
14. Ensure invoice queries are dealt with promptly. This includes sending queries to site Administrators as required.
15. Investigate and resolve invoices not matched for payment on the Oracle system, known as the ‘on-hold’ report.
16. Reconcile supplier statements to supplier ledger accounts on Oracle.
17. Audit expense claims in line with Group Policy and VAT principles. Validate supporting documentation.
18. Process the expense claims from STERIS Associates within region.
Master data
19. Undertake all actions to enable the set up of any new suppliers and or action requested supplier changes to be processed within a set SLA.
20. Undertake all requested master data analysis to create “clean and efficient” master data files.
21. Continually strive to improve the Accounts Payable processes through analysis of data within the Supplier Master data as well as wider Accounts Payable data.
Streamlining
22. Analyse the reasons for payments not coming into the payment run and resolve these where possible, including requesting missing bank account information.
23. Supplier account reconciliation on allocated accounts.
24. Convert the purchase requisition to a valid purchase.
25. Look for ways of streamlining suppliers by categories which enables an efficient purchasing process.
26. Review and investigate where appropriate GRNI for supplier accounts.
Working with Change
27. Look for ways of improving the processes within the department.
Team Working
28. Work efficiently with others within the team daily.
29. Work collaboratively with the wider finance team.
30. Ensure that you have a full understanding of each area within the department.
31. Highlight to your manager where you have any training needs.
32. Undertake any reasonable requests from your manager.
33. Provide any information that is requested from Finance and Operational Management in a timely manner.
SKILLS
34. Dutch language would be an advantage but are not essential.
35. Excellent customer service skills.
36. Ability to work under pressure.
37. Ability to escalate supplier issues internally to prevent account holds.
38. Be a strong team player.
39. Good attention to detail & accuracy.
40. Good planning and organisational skills.
41. Competency of Microsoft packages, including Excel.
STERIS strives to be an Equal Opportunity Employer.