Company Overview:
Apollo Aerospace Components are an Aerospace and Defense Distributor, part of Supply Technologies, a subsidiary of ParkOhio (NASDAQ:PKOH), who specialize in supplier selection and management, planning, implementing, managing the physical flow of product for world-class international manufacturing companies, and servicing customers in the various markets around the world. Apply today and become part of a team on this journey within the Aerospace and Defense Industry backed by an organization that is involved in the use of advanced and emerging technologies and a singularly connected global infrastructure.
Job Summary:
Apollo Aerospace are seeking a Purchasing Assistant to support the Purchasing Department on a FTC until December 2025. The ideal candidate will be based in Dudley (DY5 1UU) and will internally be known as 'GRNI & Vendor Relationship Specialist'.
This is a critical role in ensuring the accuracy and efficiency of the accounts payable process by managing the reconciliation of Goods Received Not Invoiced (GRNI) items and maintaining strong relationships with vendors. This role acts as a key liaison between the Company, its suppliers, and internal teams to resolve invoice discrepancies, ensure timely payments, and uphold financial integrity.
Key Responsibilities:
GRNI Reconciliation
Reconcile outstanding supplier invoices against the GRNI report to identify and resolve discrepancies.
Match Goods Received Notes (GRNs) with supplier invoices to ensure accurate and timely payments.
Investigate and resolve mismatches or disputes between GRNs and invoices promptly.
Vendor Communication & Relationship Management:
Act as the primary point of contact for vendors regarding invoice and payment queries.
Collaborate with procurement, goods-in, and finance teams to resolve issues and obtain missing documentation.
Foster strong, collaborative relationships with key suppliers to support long-term partnerships.
Accounts Payable Support
Assist in the accurate and timely processing of supplier invoices.
Maintain and update supplier records, ensuring data integrity.
Provide administrative and operational support to the accounts payable team as needed.
Compliance & Accuracy
Ensure adherence to internal controls, policies, and procedures related to vendor payments and GRNI processes.
Maintain accurate documentation and audit trails for GRNs, invoices, and payment records.
Contribute to continuous improvement initiatives within the accounts payable function.
Skills & Qualifications
Analytical Skills: Strong ability to identify, investigate, and resolve discrepancies in financial records.
Communication: Excellent verbal and written communication skills for effective interaction with vendors and internal stakeholders.
Accounting Knowledge: Solid understanding of accounting principles and purchase-to-pay processes.
Technical Proficiency: Experience with ERP systems (e.g., SAP) and accounting software.
Teamwork & Independence: Ability to work both independently and collaboratively in a fast-paced environment.
Attention to Detail: High level of accuracy in data entry, reconciliation, and documentation.
Experience: Previous experience in accounts payable, purchase ledger, or a similar finance role is essential.
Preferred Qualifications
Experience in a distribution or logistics environment.
Familiarity with GRNI reporting tools and invoice matching systems.
Knowledge of procurement and supply chain processes.
Our Values:
Do The Right Thing and we will succeed: We insist on honest and ethical behavior; We treat others respectfully; Our actions are underlined with high integrity; We partner with others who hold these same values.
Go One Better to achieve greatness: We strive to do our best every day; We are curious and seek alternative viewpoints; We value innovation to deliver long-term success; We will not accept the status quo and tirelessly seek to improve.
Customer First balanced with Company results: We serve our customers with a sense of urgency; We strive to anticipate our customers needs; We work with our customers to ensure we are providing them the best solutions they value; We help to deliver the long-term success of our company.
WE DO what we say: We seek clarity and understanding; We follow through on our commitments; We respectfully challenge and collaborate to achieve mutual success; Once we agree, we move forward and make no excuses.
Together we win: We respect and value each others thoughts and opinions; We make the time to develop meaningful relationships; We seek new opportunities to continuously learn: We never miss an opportunity to bring out the best in others.
Make a career at APOLLO:
Career Development: Success starts from within, and we will help you chart your path from which you can enhance your career evolution.
Apollo provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
TPBN1_UKTJ