Workplace Assistant Manager
Department: People
Employment Type: Fixed Term - Part Time
Location: Chelmsford, UK
Description
One year Fixed Term Contract. This role can be offered either on a part-time (4 days/week) or full-time basis. This is a hybrid role based minimum 2 days/week in our Chelmsford office but with additional travel to other sites in Coventry, Bristol and Bridgwater.
To assist in the management of the Workplace function for ParentPay Group which includes Facilities, Real Estate, Health and Safety and Compliance. The Workplace Assistant Manager will be a key contact point between sites, business functions, contractors and employees.
Key Responsibilities
* Assist in the management of leases, service charge reconciliations and dilapidations
* Manage contractors (hard and soft FM)
* Purchasing and contract negotiations
* Attend H&S committee meetings and minuting
* Work on DSE integrated systems
* Manage workplace functions remotely
* Office moves, space management and utilisation
* Assist in ensuring compliance of PPG, e.g. F-Gas, building checks, evacuations, fixed wire testing, etc.
Skills, Knowledge and Expertise
* Ideally have NEBOSH H&S certification or IOSH minimum to assist in the management of H&S across the PPG
* Be a qualified DSE assessor or willing to train
* Qualified First Aider or willing to train
* Qualified Fire Marshal or willing to train
* Knowledge and understanding of facilities compliance
* At least 2 years working within a multi-site facilities environment
* At least 2 years contractor management experience
* Purchasing and contract tendering experience
* Be physically fit to assist with office moves / refurbs
* Be an effective multi-tasker
* Be a team player
* Have a good level of spoken and written English
* Be highly organised
* Have good awareness of IT tools and systems to support the Workplace function
* Be willing to travel as needed to offices across the PPG
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