Facilities operations coordinator (ref: 007022)

An established international financial services organisation is seeking a Facilities Operations Coordinator to support the smooth day-to-day running of its London office.

This is a varied, hands-on position within a professional corporate environment, offering responsibility across workplace operations, facilities support, supplier management, office services and employee support functions.

Working as part of a collaborative facilities team, you will help ensure high service standards are maintained across the workplace whilst acting as a key point of contact for employees, suppliers and service partners.

Key Responsibilities

• Coordinate incoming and outgoing mail, courier services and goods management
• Manage workplace supplies, stationery and office consumables
• Support office moves, changes, furniture management and workspace setup
• Coordinate archiving and document storage processes
• Assist with workplace health & safety initiatives and compliance requirements
• Liaise with external suppliers and service providers, ensuring agreed service standards are maintained
• Support printer, reprographics and office equipment management
• Assist with procurement activities, purchase orders and invoice administration
• Maintain workplace inventories and asset records
• Support sustainability, recycling and workplace improvement initiatives
• Assist with event setup and general workplace operations projects

About You

• Previous experience within Facilities, Workplace Services, Office Operations or Corporate Services
• Strong organisational skills with the ability to manage multiple priorities
• Excellent communication and stakeholder management skills
• Proactive, solutions-focused approach
• Strong attention to detail and administrative accuracy
• Comfortable working within a fast-paced corporate environment
• Good working knowledge of Microsoft Office, particularly Excel
• Experience coordinating external suppliers and service providers would be advantageous

What's on Offer

• Opportunity to join a highly respected international organisation
• Broad and varied operational role with significant responsibility
• Collaborative and professional working environment
• Competitive salary and benefits package
• Excellent long-term career prospects within workplace and facilities management

For a confidential discussion and further information, please apply directly or contact us in confidence on 0207 118 4848, or send your CV to cv@maxwellstephens.com.

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