We are looking to recruit a Trainee Practice Manager provisionally on a fixed term basis.
The current Management structure isn't broad enough to cover everything that needs to be delivered in a Modern GP Practice, we also need a succession plan as our current senior team want to change working patterns in the move towards retirement.
We need someone who has some experience of working in general Practice that also understands the challenges it faces.
Most training will be on the Job though there may be some delivered by HEE.
Main duties of the job
The successful candidate will need to learn all aspects of Practice Management including Finance, HR, IM & T, Premises Management, monitoring of demand and access, Dealing with complaints, alerts and monitoring of GMS contract, QOF and the Investment and Impact fund.
They will be expected to play a part in the practice plans for Audit and Research and support the work of the PCN.
About us
We have 10000 patients across 2 sites in S10. We have 5 GP partners, 3 salaried GPs, 2 Nurses, 2 HCAs, a fulltime Practice Manager and an Assistant Manager, 4 admin staff and 7 receptionists. I addition we are part of West 3 PCN and share a Paramedic, Pharmacists, Social Prescribers, a First Contact Physio and 2 Mental Health Workers.
We are a friendly, caring team but our premises are converted old houses, Unfortunately many of our clinical rooms can't be accessed by some of our frail patients and things break down quite often!
Job responsibilities
Organisational
Monitorperfomance against the GMS contract and subcontracts and report to the PracticeManager and Partners.
Inconjunction with the Practice Manager, convene meetings, prepare agendas andensure distribution of minutes as necessary.
Inconjunction with the Practice Manager develop and implement practice protocolsand procedures, review and update as required
Inconjunction with the Practice Manager, undertake an effective operationalreview of health and safety procedures along with quarterly risk assessmentswithin the practice and to maximise security measures to protect the staff,practice members, patients and visitors.
Inconjunction with the Practice Manager, make sure that the practice has adequatedisaster recovery procedures. Maintain the register of complaints andcompletion of the annual complaints return
EnsureCompletion of the annual audit plan
Participatein research projects
Support the Practice Manager to ensure thePractice is ready for CQC inspections.
Human Resources
Have some awareness of currentemployment law legislation and be prepared to build on this.
Assist the Practice Manager withrecruitment selection and training.
Issue Job Descriptions and Contracts of Employmentto new members of staff which must be signed prior to commencement of theiremployment with the practice.
Supportthe Practice Manager and Assistant Manager in evaluating, organising andoverseeing staff induction and training, ensuring that all staff are adequatelytrained to fulfil their role
Managein conjunction with the Practice Manager the online accounting system andoversee the payroll and NHS Pension Scheme arrangements.
Ensurethat all income and expenditure due to or made by the practice is received andrecorded in Xero
Producemonthly financial reports for the Partners meetings.
Makepayments for invoices received by BACS.
Assistwith Managing and reconciling all bank accounts.
Inconjunction with the Practice Manager, administer partners drawings.
Inconjunction with the Practice Manager, prepare end of year accounts.
Liaisewith Health Education England / PCSE regarding Specialist Trainees salary and traininggrants.
Confirmcorrect payments received for Enhanced Services.
Issueinvoices for Early Years Trainers, Medical students and any other income owed.
Perform Enhanced Services claims
Perform and reconcile the PPA claim.
Practice Communicationand Information
Maintain the Palliative care register andprepare bimonthly meeting papers.
Maintain the Safeguarding Children Register andprovide minutes from the meetings.
Update the practice website and social mediapresence.
Improve the Practices Patient ParticipationProfile.
Complaints
Support thePractice Manager in investigating all complaints thoroughly and keep thepartners informed as necessary. Keep the complaints log up to date.
Submit the KO41b annual complaints return.
EnsureSignificant Events forms are completed.
Primary CareNetwork
Supportthe PCN Manager in monitoring the services provided by the PCN such as ARRS,IIF and CAIP.
Person Specification
Qualifications
* Educated to at least A level standard, preferably degree level, ideally with an enhanced qualification in Accountancy or Business Administration
Experience
* Experience of working in General Practices
* Ability to present information in a clear, comprehensive manner.
* Experience of working on clinical audit and Research projects.
* Understanding of the GMS contract
* Understanding of cashflows in General Practice and experience of using Xero accounts.
* Knowledge of Employment Law
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
#J-18808-Ljbffr