This high-profile publishing house, based in beautiful, modern offices in central London, is looking for an experienced facilities and office manager to join their team helping to re-shape and drive workplaces services to the business.
All candidates should make sure to read the following job description and information carefully before applying.
This is a fabulous opportunity to be an integral part of their team with responsibility for office services and maintenance on a day-to-basis as well as supporting internal events, building relationships with key stakeholders and ensuring a vibrant, healthy company culture.
Responsibilities will include:
Managing, mentoring and developing a small but effective facilities team including assisting with recruitment, identifying training opportunities and facilitating professional development plans
Managing office preventative maintenance and repairs
Developing and continuously improve office management processes and SLAs
Monitoring usage of common areas, meeting rooms, and workspaces
Coordinating office layout changes, desk assignments, and expansion plans
Administering the Operations budget: identifying and implementing cost-efficiencies, and (re)negotiating contracts where applicable
Assist in managing monthly Health and Safety checks, preventative maintenance, annual insurance audits and contractor reviews
Actively assisting with in-house events
Leading the organisation of the Christmas party and any other functions as required to pre-agreed budget
Overseeing the reception operations and the welcome experience
Manage cleaning, maintenance, heating, ventilation and air conditioning, and security contracts and relationships
Negotiate leases, renewals, and service agreements
Maintain inventory of office supplies, beverages, kitchen items, etc.
Health & Safety compliance and conducting appropriate risk assessments
Coordinate onboarding and offboarding equipment needs for employees
Reporting facility-related issues or metrics to senior management
Administration and renewal of Company insurance policies
We are looking for:
Extensive facilities and office management experience within companies of 150 plus staff
Experience in coordinating and delivering seamless office events
Track record of successful line management and team development
Excellent written and verbal communications skills
Numerate and accurate, with excellent attention to detail
Consistently high customer service orientation, and proven ability to build effective stakeholder relationships
Confident and decisive, with firm but helpful approach and hands-on team attitude
Strong Microsoft Office skills
Our client is hoping to move quickly and would love to start interviewing potential candidates within the next few days so please apply as soon as possible if this is of interest.
At Fourteen People, we are committed to offering equal opportunities to all candidates regardless of race, religion, gender, sexuality, disability, age or any other protected characteristics. We understand there is still much to be done as we partner with our clients to create and improve robust recruitment processes that will improve diversity equity and inclusion in the workplace.
Fourteen People Ltd is acting as an Employment Agency in relation to this vacancy