Job Advertisement: Office Administrator
Are you a proactive and organised individual looking to make a difference in a dynamic work environment? Our client is seeking an enthusiastic Office Administrator to join their team! If you thrive in a fast‑paced setting and enjoy supporting diverse departments, this role is perfect for you!
Position: Office Administrator
Location: Office-based in Victoria
Hours: Monday to Friday, 09:00 - 17:00
Reporting to: Head of Service Delivery
Main Purpose of the Job:
As the Office Administrator, you will play a key role in supporting the Property and Accounts Departments. Your responsibilities will include a variety of administrative tasks that ensure smooth operations and excellent service delivery.
Key Responsibilities:
* Provide lunch time cover for the reception desk area.
* Keep the compliance schedule updated to flag upcoming inspections and testing.
* Maintain all online systems (PRISM, Asbestos Management, etc.) to ensure accuracy.
* Take and distribute minutes for Monthly Property Meetings, HRB Meetings, Debtor Meetings, and any other meetings as required.
* Scan and file client correspondence within designated e‑folders.
* Answer incoming telephone calls, addressing inquiries and forwarding calls as needed.
* Monitor the general info email account and action emails promptly.
* Manage utilities and council tax transfers to and from tenants, including obtaining meter readings and coordinating with the Accounts Department for payments.
* Organise and maintain office supplies and stationery stock.
* Issue and monitor security passes for tenants and contractors.
* Handle incoming and outgoing post, including couriers.
* Liaise with tenants regarding day‑to‑day issues.
* Arrange contractor visits and follow up on outstanding reports, quotes, and invoices.
* Keep the procedures manual updated and accessible.
* Set up and maintain the Meeting Room to ensure it meets the required standards.
* Support the Head of Service Delivery with weekly building safety checks.
* Raise purchase orders in SAGE and provide administrative support to the Accounts Department.
* Process invoices for payment on the Paperless system in collaboration with the Accounts Department.
* Draft APT agreements for new tenancies or renewals, ensuring all specific details are accurately included.
* Handle deposit protection certificates with TDS and process deposit protection payments.
* Maintain an up‑to‑date contact list and right to rent documents.
* Obtain and keep a register of contractor insurance documents.
* Perform general administrative duties, such as typing letters/reports and shredding old documents.
Why Join Us?
This is an exciting opportunity to be part of a vibrant team and contribute to the success of our organisation. The ideal candidate will be adaptable, detail‑oriented, and ready to take on various tasks as they arise.
If you are ready to embark on a fulfilling career as an Office Administrator and contribute to an outstanding team, we want to hear from you!
Join us in creating a positive and productive workplace. Apply today!
Office Angels is an employment agency. We are an equal‑opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
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