Administrative support officer

Employer Sheffield Teaching Hospitals NHS Foundation Trust Employer type NHS Site 8 Beech Hill Road, Royal Hallamshire Hospital Town Sheffield Salary £28,392 - £31,157 pa pro rata Salary period Yearly Closing 25/06/2026 23:59 Interview date 09/07/2026

Administrative Support Officer

NHS AfC: Band 4

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.

Job overview

Do you have a strong background in administrative support and an interest in developing your experience in corporate governance within a high‑performing team?

We are looking for a highly motivated and organised administrator to join the Chief Executive’s Office, where you will provide flexible business, project and administrative support across a portfolio of corporate meetings and governance functions that help oversee how we operate as an organisation.

Strong corporate governance is essential to supporting the delivery of safe, high‑quality care across our hospitals and services, ensuring that decisions are taken with the right oversight, accountability and focus on the best interests of our patients.

As part of the Chief Executive’s Office team of Business Managers and Personal Assistants, you will work closely with senior leaders and colleagues across the Trust, supporting corporate and strategic development, special projects, and the effective management of key governance processes.

Main duties of the job

In this varied and rewarding role, you will provide high‑quality administrative and co‑ordination support within the Chief Executive’s Office, helping to ensure the smooth running of business activity, formal meetings and corporate governance processes. You will play an important part in supporting diaries, meeting and secretariat arrangements, preparing papers and records, responding to enquiries, managing correspondence, and maintaining accurate systems and information. You will also contribute to projects, research and service improvement work, build positive working relationships with colleagues across the Trust, and provide flexible support across the team to help deliver a professional, responsive and well‑organised service.

• Provide high‑quality administrative and co‑ordination support within the Chief Executive’s Office.
• Support formal meetings and corporate governance processes, including preparing papers, agendas and action tracking.
• Manage diaries, correspondence and enquiries for senior colleagues, ensuring a professional and responsive service.
• Maintain accurate records, systems and documentation, while supporting reports, projects and service improvement work.
• Build effective working relationships across the Trust and provide flexible cross‑cover within the team.

Working for our organisation

The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community.

We are looking for someone who is committed to high standards, brings proven experience in administrative or business support, and is confident building effective working relationships with a wide range of colleagues and stakeholders.

While your main base will be at the Royal Hallamshire Hospital, the role may also require travel across our other sites. We are also supportive of flexible working arrangements, including some homeworking where service needs allow.

If you would like to find out more about the role, we would be pleased to hear from you for an informal conversation.

Person specification

Education and Qualifications

• Five GCSE passes (or equivalent), including Maths and English.

Experience

• Excellent written communication skills with experience of collating information for reports and business documents.
• Experience of effectively managing a complex workload involving a number of concurrent deadlines and projects.
• Experience of providing administrative support at Executive / Director Group level.
• Experience of working in NHS or another complex public sector environment.

Skills and Knowledge

• Good understanding of confidentiality, information governance, and data protection principles.
• Well‑developed interpersonal and communication skills, with the ability to communicate clearly and appropriately with a wide range of internal and external stakeholders, including where information is sensitive or confidential.

Personal Qualities

• Ability to prioritise workload and reorganise tasks in response to changing demands. Ability to maintain resilience when working under pressure.
• Demonstrates a highly motivated, enthusiastic and flexible approach with a drive for delivering outcomes and continuous improvement and sharing good practice and learning. Demonstrates willingness to embrace new ways of working including the use of Artificial Intelligence.
• Demonstrates high levels of attention to detail and accuracy.
• Able to work autonomously, acting on own initiative and judgement, while also able to work collaboratively as part of a team.