About Smiley Company & Smiley Movement
The Smiley Company is a globally recognised icon of positivity and creativity, shaping culture and inspiring change for over 50 years. Smiley Movement, its non-profit arm, is a multimedia platform that amplifies stories of changemakers and leads impactful initiatives like the Charity Film Awards. Together, these brands aim to inspire, empower, and connect global audiences to drive meaningful impact.
Role Overview
As the Office Manager your role will be imperative in achieving maximum efficiency throughout all facets of the business. Combining the Management of the office alongside exciting project management, this is varied role will allow you to fully immerse yourself in the business. You’ll work directly with leadership and line managers to create a welcoming, well-run workplace whilst maintaining policies and standards.
We are seeking a highly organised, social office manager to join our dynamic team.
This is a high volume and multifaceted role ideally suited for a candidate with experience manager a busy office for an SME. Positioned within the Operations team the role encompasses all facets of office Management whilst working on project roles within our creative teams.
Key Responsibilities
· Organising meetings & facilitate notes
· Meeting room management
· Booking transport and accommodation
· Management of the DHL account
· Dealing with correspondence and queries
· Preparation of company documentation
· Contact point for all office staff
· Liaising with suppliers, clients, stakeholders etc
· Assisting with the organisation's HR function with employee data, benefits and policy
· Managing the company cards and logging all spending and other financial tasks, as required
· Inventory, maintenance and supply of all office equipment and stationary
· Assisting with trade show logistics / preparation
· Organising company events - staff lunches, events, parties etc
· Company communications
· Project management
· Office administration
· Hard and soft services management / facility management
· Reporting via Bright HR (days in office, sickness, absences, annual leave etc)
· Office projects / tidying / organising
· Storage, stock and archive management
· Online document management
· Translation (English.French French/English) or using Chat GPT
Skills & Experience
* High level of discretion, integrity, and emotional intelligence.
* Confident managing multiple workstreams and working independently.
* Proven experience in an Office Manager role.
Desirable Extras
* Experience in a creative, licensing, or brand-led business.
Benefits
· 33 days holiday (including bank holidays)
· Pension Scheme
· Perkbox and Vitality health insurance after successful completion of probationary period
To apply, please send your CV and covering letter to charlotte@smiley.com
* Eligibility to work in the UK.
* Notice period.
* Salary requirements.