SF Recruitment have partnered with a global organisation with offices in Birmingham City Centre. We are looking to recruit an experienced Executive Assistant on a permanent basis.
Salary: £38,000 - £42,000
Working pattern: full time Monday to Friday 3 days on site, 2 working from home
Main purpose of role: To provide Executive Assistance to the General Counsel and Chief Digital Information Officer as members of the Executive Management team of a high performing and engaged global organisation.
Key Responsibilities
- Perform all standard duties of an Executive Assistant proactively and flexibly - diary management, travel, meetings, planning, expenses
- Support the preparation of papers and agendas for various governance and other committees and meetings as required, and proactively ensure your Executives have all the documents they require for such meetings well ahead of time
- Organise internal and external meetings (agendas, arrangements, meeting notes, follow up), with the Executive team and directorate coordination
- Coordinate and manage all aspects of day-to-day activity through standard systems and processes such as HR records, purchase orders, contracts and budgets
- Undertake projects and programmes of work as directed by the Executives you support and deliver to time, quality and cost
- Design and produce documents, communications materials, presentations and correspondence to the internal standards and house style / brand using the Brand library where appropriate and maintain SharePoint or other systems for document management
- Proactive management of high volume of email correspondence, drafting responses and timely escalation of scenarios
- Work collaboratively EA colleagues to improve work practices and achieve efficiencies
- Wherever possible provide administration support to the teams which your Executives lead