DUTIES AND RESPONSIBILITIES: MAIN TASKS OF JOB: Assisting the Transport Management Team Assisting the Workshop Team Efficiently manage the Group Grey Fleet, HGV Fleet Maintenance, Parts & Tyre stock inventory in line with fleet requirements Procurement of Parts, Service Packs & Inventory items making sure the best possible cost is achieved & financially benefits the business Issue Purchase Order Numbers to Suppliers for Stock Purchases. Conduct Quarterly reviews of Parts Costs & Inventory Stock with Suppliers. Manage Impress Stock Inventory & Review Quarterly with Nominated Supplier(s). Pre Planning & Selection of Parts required for Repairs, Maintenance & Statutory Inspections. System Administration – the recording of all Parts used against the relevant job card accurately & in a timely manner to ensure all costs are captured for all work carried out for fleet repairs, maintenance and tyres. Play a key part in ensuring Vehicle Down Time is kept to a minimum across all Group Fleets. Tyre Process Compliance Administration, Re Torque Record keeping & Cost Capture Deal effectively with day-to-day enquiries via phone, email or other from Drivers, Customers, Suppliers or any other person requiring assistance Provide Cover for the Transport Administrator. Utilise Chosen Technology, Systems & Platforms Thoroughly & Efficiently to Maintain Asset Compliance. Ensure a Continuous Improvement Mindset is Employed to Improve & Streamline Processes & Practices, Driving Forward Change & Presenting Ideas & Suggestions that Promote Growth & Efficiency for the Fleet. Actively Contribute to the Transport Team Effort, build a Strong Culture of Collaboration, Cooperation, Supporting other Team Members & Head of Transport. Understand & leverage the company’s operating systems & communication devices, use the systems & devices provided correctly to fully benefit the operation. Vehicle management: liaison with Drivers, Fleet managers & Transport Managers, ensure driver & vehicle legal compliance is maintained consistently & always Communicate Effectively, Clearly, Respectfully with All Team Members, Drivers, Subcontractors, Colleagues, Internal & External Contacts, Customers & Business Partners, maintain Productive working relationships with all Personnel & Departments. Act in Accordance with the Companies Health & Safety Policies, Procedures & Standards, Maintain Compliance with Current Legislation & Environmental Regulations, highlight any issues appropriately, ensure knowledge is kept up to date with any changes to industry standards, regulations & statutes. Comply with Company Target Setting, Goals & Quality Standards To Perform any other duties required by the business as directed by Senior Management. KPI: .KPI’s as Set & Directed by the Head of Transport Human Factors: Maintain a High Standard, Show Flexibility & Adaptability, Reacting to Changing Demands & Needs, Prioritising Workload, with Attention to Detail & Exceptional Organisation Skill Enthusiastic, Confident, Committed, Resilient, Determined to Succeed. Responsible & able to demonstrate accountability. Solid organisational skills & the ability to prioritise a varied workload. Commercially focussed & analytical with systems & IT aptitude. Flexible & Adaptable to Change. Team orientated with the ability to work Individually under own Initiative & Complete tasks promptly without Supervision as required. Be Capable of Self Reflection, Development & Growth, Being Open to Constructive Criticism & Feedback. Show Empathy, Kindness & Compassion towards Work Colleagues & other Team Members. Monday – Friday 7:30 – 4:30 - Total = 42.5 hours per week Salary depending on skills and experience. Part time will also be considered.