Purpose of the Role
Reporting into the Finance Manager, the Business Support Co-ordinator will deliver timely and accurate reporting, administrative and associated accounting functions, with particular focus on the centre service charges and car park accounts. In addition, there are administrative roles required to produce monthly management and accounting information in a specific format for sharing with the wider team, head office and the client. You will be responsible for supporting the accounts payable function, ensuring that invoices are received promptly and correctly, before being sent for payment. There will be a specific focus on the management of utilities (both common parts and landlord controlled meters), including the handling the change of tenancy process, monitoring meter reads, and following up on queries to resolution. The role will also ensure up to date training data capture for the centre.
Key Responsibilities
* Supports the Accounts Payable function of the Centre, ensuring the raising of purchase orders, goods receipting and query resolution are actioned in a timely manner.
* Utility documents coding, submission of invoices, change of tenancy forms, monitoring of meter reads and reconciliation of supplier accounts (both common parts and landlord controlled).
* Monthly information for budget holders for service charge performance.
* Prepare journals for weekly/monthly allocation of non-core income.
* Assist the Finance Manager with monthly service charge reporting.
* Assist the Finance Manager with service charge and non recoverable budget preparation.
* Collation of training records across the centre.
* Produce evidence for internal accounting audits when required.
* Produce car park reports when required.
* Any other duties as may be required from time to time including general administration and reception cover when required.
Stakeholder Relations
* Maintain positive relationships with all internal departments and off‑site finance functions
Team Support
* Co-operate in the delivery of projects and/or activities that impact the Centre.
* Co-ordinate own activities with those of the department and other Centre personnel.
* Provide administrative support to other Centre personnel as required.
* Work with team members to achieve team and Centre objectives and aid as needed.
Risk Management
* Comply with the requirements of all health and safety legislation and Savills policies and procedures.
* Undertake specific risk management tasks as delegated from time‑to‑time and complete all statutory and company training.
Skills, Knowledge and Experience
Qualifications & experience
* Accountancy qualification equivalent to AAT as a minimum or qualified by experience preferable.
* 3 years minimum experience working in a similar position.
* Proven track record in a relevant position.
* Competent technical and systems skills. Intermediate Excel skills preferable.
* Experience of Property Management and Retail desirable.
Personal Specification
* Ability to work on own initiative, self‑managing and motivating, able to acquire new skills quickly.
* Ability to analyse information and identify solutions.
* Strives to understand the business and its wider needs.
* Takes responsibility for own actions and workload.
* Proven awareness of and ability to meet deadlines and targets.
* Proven ability to organise and prioritise workload to achieve maximum productivity.
* Ability to work under pressure to strict deadlines.
* Flexible.
* Proven communicator with strong interpersonal skills at all levels.
* Team Player – maintain close working relationships within team and other employees to achieve goals and profit.
Working Hours - Monday – Friday: 9am – 5:30pm (40 hours)
Please see our Benefits Booklet for more information.
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