We are seeking a proactive and detail-oriented Purchasing Assistant to support our Manufacturing Senior Buyer in the smooth execution of day-to-day purchasing and supply chain activities. This role is ideal for someone with strong administrative skills, a keen eye for data accuracy, and an interest in procurement operations.
Key Responsibilities
* Procurement Support: Assist the procurement team with daily operational tasks including supplier communications, documentation, and follow-ups.
* Order Processing: Input purchase orders accurately into the system chase and confirm delivery dates, ensure all records are updated accordingly.
* Inventory Management: Monitor stock levels, support inventory reconciliation, and help maintain optimal inventory level. Track orders and ensure they are fulfilled in a timely manner and identify and mitigate potential risks in the supply chain
* Book haulage pickups according to schedule
* Production schedules: work closely with production planning to ensure all goods delivered on time for the plan
* Data Reporting & Analysis: Generate and maintain procurement reports; assist in analysing purchasing trends and supplier performance.
* Administrative Duties: Perform general administrative tasks such as filing, document control, and scheduling meetings.
* Report Analysis: Support the team in interpreting procurement data to identify cost-saving opportunities and process improvements.
* System Maintenance: Ensure procurement systems and databases are kept up to date with accurate information.
Skills & Qualifications
* Previous experience in a purchasing, procurement, or administrative role (preferred but not essential)
* Strong organisational skills with the ability to handle multiple tasks and meet deadlines.
* Adaptable and flexible, and with a high level of attention to detail and accuracy.
* Ability to work as part of a team or individually and have good time management.
* A high level of enthusiasm and initiative.
* Polite, courteous, and well presented.