Executive Assistant to the Head
Executive Assistant to the Head of Oxford High School is an exciting opportunity for a highly experienced EA, PA, office manager or senior administrator who thrives in a busy, people‑facing environment. The role requires managing a complex diary, coordinating meetings, correspondence, briefings, visits and follow‑up actions, and acting as the first point of contact for pupils, parents, staff, governors, alumnae and external partners. The assistant will anticipate needs, protect the Head’s time, ensure warm and professional communication, and take responsibility for key operational and governance processes, including planning the school calendar, coordinating major meetings and events, supporting admissions, HR, bursary and compliance administration, maintaining confidential records and acting as Clerk to the Governors.
Key Responsibilities
* Manage a busy and complex diary and coordinate all meetings and appointments.
* Act as first point of contact for pupils, parents, staff, governors, alumnae and external partners.
* Anticipate and protect the Head’s time, ensuring all communication is warm, professional, timely and well‑judged.
* Lead the planning of the school calendar and coordinate major meetings and events.
* Support admissions, HR, bursary and compliance administration.
* Maintain confidential records and act as Clerk to the Governors.
Qualifications & Experience
* Highly organised, proactive and experience supporting senior leaders in a busy, complex environment.
* Excellent diary, calendar and administrative skills.
* Strong communication, sound judgement and absolute respect for confidentiality.
* Calm under pressure, capable of managing competing priorities.
* Strong ICT skills and experience organising meetings and events.
* Experience in a busy school or similarly service‑driven setting preferred.
Benefits
* Competitive salaries and pay progression.
* Access to extensive professional development opportunities.
* Training grants for qualifications.
* Generous pension schemes.
* Free life assurance benefit.
* Free school lunches.
* Discount of up to 50% on fees for children at GDST schools.
* Interest‑free loans for training, computer purchase and travel season ticket loans.
* Cycle to Work scheme.
* Competitive terms and conditions of employment.
Oxford High School and the GDST are committed to safeguarding and promoting the welfare of children. Applicants must be willing to undergo child protection screening appropriate to the post, including online checks, checks with past employers and the Disclosure and Barring Service.
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