Purpose and objectives of the role We're looking for an experienced administrator to join our Business Support Team. HFL Building Solutions is one of the UK's foremost building services companies. We have an enviable reputation for the reliable delivery of cost and energy efficient building management, operational and technical solutions for businesses of all shapes and sizes - from retail parks to leisure complexes, educational establishments, and commercial properties. Main duties and responsibilities Accurate data input into Maximo (in house CAFM system and client Elogbooks system) Accurately enter service details and costs onto a quote for client submission. Create and manage quotes using Excel and Word. Monitor and review follow up work orders. Run weekly and monthly reports to ensure data integrity. Communicate efficiently daily with 3rd Party Suppliers and our clients. Performing clerical work, such as filing, documentation, and customer service Maintaining and updating suppliers' information and customer records. Composing and preparing materials and coordinating schedules for engineers and subcontractors. Knowledge, skills & experience Previous administration experience Shows an enthusiastic approach with the ability to use own initiate to solving problems. Strong organisational skills and ability to handle multiple tasks in a fast-paced environment. Ability to make decisions in a timely fashion, coupled with the ability to investigate and weigh alternatives while understanding root cause analysis/risk mitigation strategies. Supply chain/Facilities/Hard services understanding and awareness. Proficient in Microsoft packages. Highly organised and can manage several projects at same time. Flexible, fast thinking and conscientious. Excellent attention to detail. Locations, Hours, and Benefits Hours -Monday to Friday, 40 Hours, 8am to 4.30pm Based - Head Office, Denton M34 Holidays - 23 days plus 8 days bank holidays Parking -Free on-site parking Events - Regular company socials Pension- 5.7% Company contribution Staff Referral- £750 Sick pay - After successful completion of probationary period Employee of the month - Voucher Birthday - Voucher Perk Box - Employee discount scheme