Dnata Travel Group, based in Leyland is recruiting for Receptionist/Administrator to join us at Lancaster House in Leyland.
In this role you’llbe the first point of contact for our visitors and colleagues, sowe are looking for someone who is welcoming, professional and friendly with great attention to detailand who can adapt to the changing needs of the role.
As well as ensuring the smooth running of our reception areathis role will also support the Facilities Team and Directors with general administration tasks.
Hours: Monday-Friday 8.30am-5pm
Job Accountabilities
1. Welcome all external guests – including suppliers, customers and large groups in a professional and friendly manner
2. Provide continuous reception cover for most of the day
3. Help visitors to sign-in, allocate badges and make them aware of safety and security information, including supporting any evacuations
4. Ensure meeting rooms are set up as required and any refreshments are ordered and provided
5. Manage and monitor the booking process of all meeting rooms and company cars
6. Receive and send out external post
7. Assist with the on-boarding process of new starters by producing security ID/access badges and the logging/distribution of locker keys
8. Manage the allocation and return of temporary staff access passes
9. Carry out specific duties to log visitors during emergency evacuations
10. Provide general administrative support including raising Purchase Orders, sustainability reporting, Directors expenses claims and diary management
To be considered for this role, we need you to have the following skills, experience and qualifications:
11. Previous reception experience is highly desirable
12. Smart and welcoming and a willingness to help visitors and colleagues
13. Excellent communication skills
14. Customer focussed
15. Calm, organised and efficient with the ability to prioritise
16. Working knowledge of Microsoft Office
17. Excellent attention to detail
18. Able to work on your own initiative and remain calm under pressure
19. A proactive approach to work
20. Punctual and efficient