Short Description · Managing the site team/project director's diary. · Organising on-site meetings and travel arrangements. · Welcoming clients and liaising with contractors. · Ordering site supplies such as stationery and PPE. · Performing receptionist duties, including greeting visitors. · Organising and scheduling appointments, maintaining the site calendar, and managing meeting room bookings. · Writing and distributing emails and correspondence with internal stakeholders. · Using Microsoft Office systems to facilitate administrative processes, including preparing reports and presentations. · Maintaining the site training tracker and booking relevant courses. · Promoting site internal communications using platforms and other social media. · Promoting site activities externally in liaison with the site Office Manager and Communications Team. · Managing subcontractors. · Knowledge: · Basic understanding of administrative processes and procedures. · Familiarity with basic project management principles, particularly within construction. · Introductory understanding of the construction industry, especially within the health sector, including relevant regulations and practices · Skills: · Strong IT skills for administrative tasks · Ability to work under pressure · Good communication and interpersonal abilities · Basic problem-solving skills for addressing on-site challenges · Organisational skills to prioritise tasks and meet deadlines · Behaviours/Interests/Mindset: * Ability to maintain organisation amidst a fast-paced environment * Demonstrating sensitivity and confidentiality when dealing with difficult situations * Proactive attitude and willingness to take initiative * Capacity to work effectively within a team and collaborate with colleagues * Ability to identify and solve problems efficiently