Join Our Team as an HR and Office Coordinator!
Do you thrive in a dynamic and fast‑paced environment? We have an exciting opportunity for an HR and Office Coordinatorto join our innovative team!
The HR and Office Coordinator plays a key role in ensuring the smooth day‑to‑day operation of the office. Acting as a central point of contact, the role supports administration, facilities, HR processes, and compliance, keeping the workplace organised and running efficiently. This is a visible and varied role that contributes directly to an effective working environment and offers an excellent opportunity to gain broad, hands‑on experience for those looking to build a career in operations or HR.
About Us: We are a diverse, social, and vibrant team based in the heart of Leeds City Centre. Our working hours are 9am-5pm.
Key Responsibilities:
Office Administration
* Provide general administrative support including managing correspondence, filing, and document organisation
* Maintain accurate and well‑structured records, both digital and physical
* Adapt a ‘one team’ approach being prepared to support administrative tasks across the teams
Office Coordination & Facilities
* Ensure the office environment is well‑maintained, organised, and fully functional
* Manage office supplies, stationery, and equipment—monitoring stock and placing orders as needed
* Coordinate with external vendors and service providers (e.g. cleaning, maintenance, utilities)
* Oversee meeting room setup, bookings, and readiness for internal and external use
* Act as the go‑to person for day‑to‑day office queries and practical support including visitor arrangements
HR Support
* Assist with onboarding and offboarding processes, including preparing documentation and coordinating logistics
* Maintain employee records and ensure documentation is accurate and up to date
* Support recruitment activities such as scheduling interviews and communicating with candidates
* Assist with basic HR administration and documentation as required
Compliance Administration
* Maintain and organise compliance records, including policies, certifications, and acknowledgements
* Track deadlines for required training, certifications, and documentation updates
* Liaise with relevant subject matter experts (whether internal or external) to organise visits, arrange training sessions or prepare documentation.
* Help ensure administrative processes align with internal policies and regulatory requirements
Ideal Candidate:
Key Strengths For The Role:
* Previous experience in an administrative, office support, or coordination role (or strong transferable experience)
* Strong organisational skills with the ability to manage multiple tasks and priorities
* High attention to detail and accuracy in record‑keeping
* Confident using standard office software (e.g. Microsoft Office or Google Workspace)
* Clear and professional communication skills, both written and verbal
* Ability to work independently while also supporting a wider team
Personal Qualities:
* High levels of discretion and confidentiality. Ability to deal with sensitive information with the highest standards of professionalism and integrity
* Reliable and proactive—you take ownership of tasks and follow them through
* Practical and solutions‑focused, with a willingness to help wherever needed
* Calm under pressure and able to prioritise effectively
* Approachable and professional, comfortable interacting with colleagues at all levels
* Takes pride in keeping things organised, accurate, and running smoothly
Training and Development: We offer full‑service training within a comprehensive onboarding program, including sales training where appropriate.
What’s in it for You?
* Growth Culture: Thrive in a culture that champions excellence, encourages growth, and embraces diversity.
* Wellbeing: Access to Wisdom Wellbeing App, Health Assured Employee Assistance Programme, cycle to work scheme, Access to discounts to health products and services.
* Generous Leave: 25 days annual leave plus your birthday off! Also, 8 Bank Holidays on top.
* Flexible Working: Hybrid/flexible working opportunities.
* Benefits: Contributory pension scheme, regular team events e.g company off site days
* Prime Location: Leeds City Centre location (5 mins walk from the train station).
* Office Perks: Fabulous office with amazing views, free fruit, and proper coffee!
* Team Environment: Social and diverse team.
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