Position Summary
The Branch Administrator provides on-the-ground support for accounting and administrative functions at the branch level, ensuring alignment with shared services processes. This role supports local operational managers and serves as a liaison to the centralized accounting and HR teams.
Key Responsibilities
1) Accounts Payable & Receivable
* Process branch-level vendor invoices and customer billings.
* Monitor AR aging and coordinate collections with the central team.
* Ensure vendor compliance with insurance and contract requirements.
2) Cash Management & Banking
* Perform daily cash monitoring to track branch inflows and outflows.
* Process and verify remote check deposits, ensuring timely posting to bank accounts.
* Reconcile ACH and credit card payments to bank activity for accuracy.
* Assist with monthly bank and credit card reconciliations in coordination with central accounting.
3) Job Costing & Operational Support
* Track labor and material costs for branch projects in Aspire.
* Support budget vs. actual reporting for branch managers.
* Prepare WIP reports and assist in analyzing branch-level profitability.
4) Administrative Support
* Assist with employee onboarding paperwork and uniform/equipment issuance, as needed.
* Maintain organized branch records and reports for audits and management reviews.
5) Cross-Functional Coordination
* Liaise with central accounting, HR, and IT to resolve discrepancies and ensure data accuracy.
* Provide feedback to shared services leadership on branch-specific process needs.
Qualifications
* Associate’s degree or relevant experience in accounting/administration.
* 2–4 years experience in branch or field office environments.
* Familiarity with AP/AR processes and basic job costing.
* Strong communication and customer service skills to work with field teams and vendors.
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