The Recruitment Administrator plays a key role in the recruitment team, supporting all aspects of the recruitment process and helping to deliver an efficient, professional and positive experience for both Hiring Managers and candidates. This role has a strong administrative focus and includes posting job adverts, coordinating and scheduling interviews, liaising with candidates throughout the recruitment process, undertaking safeguarding interviews, and acting as a superuser for the school’s Applicant Tracking System. Working closely with colleagues across the wider HR team, the Recruitment Administrator will also be expected to ensure that all pre‑employment checks are completed in line with relevant policies.
Benefits
Eton College offers a wide range of benefits, including an 11% employer contribution to your pension (with 4.9% employee contribution), Employee Assistance Programme, enhanced Maternity / Paternity scheme, a cycle to work scheme, subsidised lunches during term time, free or heavily discounted access to the College’s sport and leisure facilities and discounts at local retailers and businesses.
Main Duties
* Posting job adverts accurately and in a timely fashion on the school’s careers site, online job boards, local media, LinkedIn, etc.
* Acting as a superuser for the school’s recruitment software (Tribepad and other systems) to keep information up to date and accurate.
* Conducting Safeguarding Interviews and checking identification documents, including right to work documentation.
* Creating recruitment packs for candidates, including requesting references and processing online searches.
* Managing the Recruitment Inbox – answering queries, directing people to information and redirecting where necessary.
* Coordinating and overseeing the preparation of the weekly roundup of vacancies to all Eton staff and disseminating the communication.
* Booking and arranging interviews for candidates, Hiring Managers and other recruitment team members, creating complex interview schedules where required.
* Supporting Hiring Managers with the creation and editing of job descriptions and, on occasion, using InDesign to edit brochures.
* Making offers to candidates and turning down applicants by phone where possible, providing helpful feedback and prioritising the candidate experience.
* Undertaking recruitment‑related projects to support continuous improvement of the recruitment team.
* Leading on the College’s relationship with recruitment and employment agencies, ensuring compliance and carrying out an annual audit of agency checks.
* Collating recruitment statistics with the Recruitment Advisor and sharing with the wider HR team.
* Co‑ordinating new joiner onboarding with payroll, IT, Security and other stakeholders to ensure timely setup.
* Assisting with other departmental tasks such as scanning, filing projects, mail merges and the annual salary review processes.
* Ensuring all employees understand and comply with safeguarding procedures, safeguarding training, confidentiality, and equality, diversity and inclusion commitments.
The Ideal Candidate
To be successful in this role you will need:
* Previous experience working in a busy administrative position and juggling competing priorities.
* Good working knowledge of Microsoft Word, Outlook and Excel.
* Excellent communication skills – both written and verbal.
* An interest in the use of technology in recruitment (LinkedIn, Applicant Tracking Systems etc.) is essential and experience of using such systems is desirable.
* Familiarity with editing software, in particular InDesign, is desirable.
* Previous experience of working in a recruitment or HR team would be advantageous but is not essential.
You may enjoy this role if:
* You have a ‘can‑do’ attitude – you love getting stuck in and you’re not fazed by a heavy volume of work and fast changing priorities.
* You’re a great communicator – you enjoy engaging with a variety of different people, you’ll always try to meet face to face or pick up the phone rather than email if you can.
* You’re flexible and have a keen eye for detail – you’ll have to juggle lots of competing tasks so you’ll enjoy having lots of different things on the go, and you’re able to organise your time and prioritise your to‑do list so nothing slips through the cracks.
* You like building relationships – you’re able to develop strong, credible relationships both within the HR team and the wider school.
* You continually look for ways to improve systems and processes – we’re keen to evolve and keep improving what we do, so you’ll continually question the status quo and actively search for ways we can be more efficient and effective.
* You enjoy working in a team – we’re a small team and we enjoy spending time together. We support each other as much as we can meaning we get involved in lots of different tasks and you’ll volunteer to get involved in areas that are outside of your normal recruitment remit.
Potential Career Progression
For those looking for an administrative career there is scope to move into administrative and secretarial roles within other school departments. There is also the opportunity to develop your HR career and move sideways into an HR Administrator role or upwards into a Recruitment Officer or HR Officer position with sufficient time and relevant experience.
Typical Working Pattern
* This is a permanent contract, and the post holder will be expected to work onsite at Eton College.
* The post holder will be expected to work for 30 hours per week, Monday to Friday. It is anticipated that these hours will be worked from 9am to 4pm with an hour unpaid for lunch each day, but there will be some flexibility with how the hours are worked by mutual agreement with the successful applicant.
* This is a year‑round post working 52 weeks per year.
* The post holder will be entitled to 28 days holiday each holiday year (which runs from September to August). Three of these days must be reserved for the period between Christmas and New Year. If a bank holiday falls during a school term period, the post holder may be required to work this day and they would receive an additional day’s holiday in lieu.
About The College
We are an equal opportunities employer and are seeking applications from suitable candidates from all backgrounds. We are dedicated to creating and sustaining an environment that values individuality and difference and celebrates the diversity of both staff and pupils by fostering perseverance, tolerance and integrity. We believe in equal opportunity for everyone, irrespective of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, sexual orientation or socio‑economic background.
DISCLOSURE CHECKS
Eton College is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including, but not limited to, reference checks with past employers, an Enhanced Disclosure from the Disclosure and Barring Service (including Barred List information), an online search and, where applicable, Prohibition checks. If you are successful in your application, you will be required to complete a DBS Disclosure Application Form. Any information disclosed will be handled in accordance with any guidance and/or Code of Practice published by the DBS. The College is exempt from the Rehabilitation of Offenders Act 1974 and therefore all convictions, cautions, reprimands and final warnings (including those which would normally be considered as “spent” under the Act) must be declared, subject to the DBS filtering rules. It is a criminal offence for any person who is barred from working with children to attempt to apply for a position at the College.
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