Overview
Administration Assistant – 6 month fixed-term contract. As part of the facilities team, you’ll support scheduling of maintenance, keep asset records up to date, manage filing systems, and help coordinate contracts and suppliers. Your organisational skills will help ensure essential behind-the-scenes tasks are completed efficiently and to a high standard.
At Prospect Hospice, every role makes a difference. For over 40 years, we’ve provided outstanding end-of-life care across Swindon, Marlborough, and northeast Wiltshire. Our Estates team ensures our hospice and shops are safe, welcoming, and well maintained—creating an environment where patients, families, staff, and volunteers can feel at ease.
This is an opportunity to be part of a team that values care, professionalism, and integrity. You’ll join colleagues who value collaboration, respect, and the difference we can make together.
Hours: 20 hours per week (flexible pattern, Monday–Friday). Temporary – Fixed Term Contract until March 2026.
Responsibilities
* Supporting the Estates team with the administration of facilities across the hospice and our shops.
* Creating and maintaining service schedules for premises and equipment.
* Updating and managing asset registers and databases.
* Assisting with filing, archiving, and record-keeping.
* Helping to coordinate contracts and liaising with suppliers.
* Ensuring essential tasks run smoothly to support the wider team.
What we’re looking for
* Strong administrative skills with good knowledge of Microsoft Office.
* Excellent organisational ability, with accuracy and attention to detail.
* A team player with good interpersonal skills.
* Someone who values working inclusively and can adapt to changing priorities.
* A reliable and professional individual who takes pride in their contribution.
If you’re looking for a role where your skills will help keep everything running smoothly behind the scenes, we’d love to hear from you.
Interviews will be held on Friday 24th October 2025.
We kindly request that all applicants apply via the website. See the job description and person specification for the full details of the role.
Benefits
* 27 days holiday entitlement (pro-rata) plus bank holidays (rising to 29 days with length of service)
* Generous contributory pension scheme and life assurance
* Discounts with local retailers, gyms and service providers including Blue Light Discount Card
* Employee Assistance Programme
* Supportive induction, training and development
* A values led, inclusive working environment
Safeguarding, Diversity and Inclusion
Disclosure and Barring Service Check: This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and an enhanced disclosure with barred list check may be required.
Equality, Diversity & Inclusion: Prospect Hospice is committed to encouraging a diverse and inclusive working environment. We welcome applications from all individuals regardless of age, disability, sex, gender reassignment, sexual orientation, offending background, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.
Safeguarding: We are committed to safeguarding and promoting the welfare of all those we support. Offers of employment will be subject to checks including DBS, references, online and social media checks and verification of qualifications. You must tell us about any unspent convictions, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
We will review applications as they come in and may close the vacancy before the closing date. Candidates are advised to apply early.
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