HR & Payroll Supervisor – Pride Veterinary Centre
We are seeking a highly organised and proactive HR & Payroll Supervisor to join our team on a 6‑month fixed‑term contract. This role is essential to the smooth running of the hospital and supports colleagues with high‑quality HR and payroll administration. This is a fixed‑term contract for 6 months.
About The Role
This is a varied position with responsibilities spanning the full HR and payroll lifecycle. Key areas include:
Recruitment & Onboarding
* Communicating with new starters to collect onboarding information
* Managing visa requirements, including liaising with the central team or issuing/renewing CoS for internal transfers or external applicants
* Creating personnel files (CV, interview notes, T&Cs, right‑to‑work and visa documentation, etc)
* Creating offers on the Lever system and reviewing/signing contracts
* Uploading all new starter documentation to Dayforce (HMRC forms, life assurance, manager assignment, work assignment percentages, RCVS details, etc)
* Arranging VDS cover where needed
* Ordering uniforms, name badges, and arranging security fob activation
* Submitting IT tickets for logins and system access
* Preparing New Starter Welcome Bags
* First‑day tasks: right‑to‑work check, photos, answering queries, ensuring payroll details are captured in Dayforce
HR Administration
* Managing the full leaver process across systems and departments
* Overseeing absence management, including RTW forms, Dayforce accuracy, reporting, and manager training
* Supporting probation processes and maintaining tracking spreadsheets
* Note taking for disciplinary, grievance, and other informal/formal meetings
* Maintaining accurate personnel records and ensuring compliance across HR systems and policy training
* Delivering timely transactional HR support to ensure efficient service
Payroll
* Processing overtime, one‑time payments, absence and similar pay‑related items
* Completing monthly payroll cut‑off tasks, including the pay approval checklist within required timeframes
* Responding to payroll queries and resolving issues where possible
* Liaising with the central IVC Payroll team when queries require escalation or further investigation
Reporting & Data Management
* Producing regular HR and payroll reports (absence, allowances/deductions, starters/leavers, RCVS/RVN numbers, NMW updates, birthdays, long service, PDRs, etc.)
* Responding to ad hoc reporting requests from managers
* Maintaining data accuracy across spreadsheets, HR systems, and reporting tools
Manager Support & Process Improvement
* Reviewing current working methods and contributing to improved efficiency and accuracy
* Supporting team initiatives around engagement, sickness management, and service improvements
About The Rota
This is a full‑time role working 37.5 hours per week Monday‑Friday.
Our Ideal Candidate
* Experienced in administration (HR, healthcare, or veterinary experience desirable but not essential)
* Discreet, professional, and confident handling highly sensitive, confidential information
* Highly organised with strong attention to detail
* A clear communicator who thrives in a busy environment
* Proficient with Microsoft Office and confident interpreting data
* Able to manage deadlines with a positive, proactive approach
* A supportive, approachable, and collaborative team player
Want to Know More About Us?
Pride Veterinary Centre is a multi‑disciplinary veterinary referral centre that is the central small animal hospital for the Scarsdale Veterinary group, as well as offering referral services for other veterinary practices across the midlands and beyond. The practice offers specialist services in Anaesthesia, Diagnostic Imaging, Medicine, Surgery, Neurology, Oncology, Ophthalmology, Cardiology, Exotics and Dermatology. The hospital offers 24/7 veterinary care supported by our on‑site ‘vets at night’ team and has a wide range of state‑of‑the‑art equipment. We work closely with the University of Nottingham with students rotating through our referral services. Scarsdale Vets is part of the largest veterinary group in Europe, IVC Evidensia and is a key site within the group’s UK activities.
Benefits
* 6.6 weeks annual leave
* Additional annual leave for your birthday added to your holiday allowance
* Enhanced family‑friendly policies, including maternity / paternity / adoption / shared parental and surrogacy pay
* Cycle‑to‑work scheme
* Initiatives focused on employee wellbeing
* Non‑accidental injury support
* Learning and development opportunities via the IVC Evidensia Academy
* Pawsome Benefits – reward gateway giving discounts and cashback with 100s of retailers
* Pension scheme
* Discounted staff pet care
£0 – £0 a year
Up to £30,000 per annum
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analysing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgement. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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