Employer Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust Employer type NHS Site Doncaster Royal Infirmary Town Doncaster Salary £24,937 - £26,598 Pro Rata Per Annum Salary period Yearly Closing 20/08/2025 23:59
Safeguarding Secretary
Band 3
Job overview
We have an opportunity for a resourceful individual to join our busy Safeguarding Team.
This is a demanding role, but working under the supervision and guidance of the Safeguarding Professionals this individual will be supported in delivering a comprehensive secretarial service to the Safeguarding Team, with allocated time to support the Head of Safeguarding.
The main focus of your role will be to assist the team, by providing high quality secretarial support, and provide allocated secretarial support to the Head of Safeguarding. In general the role will include the co-ordination of meetings and liaising with individuals both internal and external to the Trust. You will need a calm but confident approach in order to deal with very sensitive information and emotional situations. You will need to demonstrate a clear ability to effectively communicate with others across a range of settings and have the ability to record and produce highly sensitive and confidential data. You will understand the emotional effort involved and be able to calmly manage the demands of the role whilst recognising your own needs and accessing appropriate support.
Administrative/secretarial experience within a healthcare environment, excellent communication skills and the ability to adapt to the changing demands of the role, working to tight deadlines with minimal supervision are also vital.
Main duties of the job
At all times respect patient confidentiality and including, the confidentiality of electronically/manually stored patient/personal data, in line with the requirements of the Data Protection Act 2018.
Be aware of individual responsibilities and maintain a safe environment in accordance with the Health and Safety at Work Act. Identify and report immediately any untoward incident, accident or potential hazard.
Undertake manual handling in accordance with Trust Policy and appropriate to own working environment
Participate in annual Performance Development Appraisal
Develop IT skills as required in line with Trust developments
Attend all statutory and essential training and any further training identified at Performance Development Appraisal
Adhere to Trust and Directorate policies and procedures – contribute to development and review of policies
Working for our organisation
DBTH is one of Yorkshire’s Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.
At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions.
As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.
We offer a range of benefits to support our people including:
• Extensive range of learning opportunities
• NHS Pension Scheme
• Generous holiday entitlement in line with Terms & Conditions
• Comprehensive health and wellbeing support
• NHS Car Lease schemes and a range of salary sacrifice scheme
• Discounts on restaurants, getaways, shopping and finance through external providers.
Detailed job description and main responsibilities
Please see attached to the advert a job description and person specification for further details. Please ensure you read both documents carefully.
Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.
Certificate of sponsorship
Applications from individuals who require a Skilled Worker sponsorship to work in the UK are welcome and will be considered alongside all other applicants. For further information and to check your eligibility for this post please following the link UK Visas and Immigration - GOV.UK. Please note that from April 9th 2025, band 2 & 3 entry roles are no longer eligible for sponsorship.
Person specification
Kinowledge & Experience
* Working within clerical area
* Recent Admin/Secretarial experience and experience of diary management
* Organising meetings and take minutes
* Working knowledge of Microsoft Office software especially Excel, or agreement to access training
* Design and implementation of systems databases and speadsheets to accurately capture data
* Data inputting and interpretation experience
* An awareness (relevant to role) of Procedures in relation to Data Protection, Confidentiality at all times in respect of the Data Protection Act (2018).
* Working within health setting
* Shorthand
Qualifications & Training
* GCSE English Language – minimum grade C or equivalent or equivalent experience
* RSA Stage II Typing / Word-processing/Audio typing or equivalent or equivalent experience
* IT Qualification at intermediate level
* Willingness to develop professional qualifications/skills in line with the requirements/ development of the post.
Personal Attributes & Skills
* Team Player
* Friendly/Approachable/Professional Manner
* Flexible
* Ability to prioritise and plan own workload effectively, formulating and maintaining sustainable work schedules
* Ability to deal with sensitive subject matter and knowledge relevant support systems
* Employ tact and patience when dealing with difficult situations remaining polite and understanding at all times
* Demonstrate excellent verbal and written communication skills
* Ability to work under pressure to tight deadlines
* Demonstrate a good standard of verbal and written communication skills at a moderately complex level with all internal and external contacts
* Able to work independently with minimum supervision
* Filing
* Ability to open & distribute mail to team members and to prioritise where appropriate
* Highly developed organisational/ time management skills
* Prepare papers for meetings and training events
* Ability to adapt to the changing needs of the Team
* Organisation and willingness to participate in service development activities
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Use of Artificial Intelligence (AI) when writing job applications
If you choose to use AI or other tools to assist in writing your application, it's essential to personalise this information, particularly your supporting statement.
While AI can help streamline the writing process, these tools cannot fully grasp the context or requirements of the job you’re applying for, nor can they accurately reflect your skills, knowledge, and experience. It is crucial that you personalise your supporting statement by articulating these in your unique voice.
Relying solely on AI to write your application or supporting statement is not advocated by DBTH and could negatively impact your chances of success in the application process.
1. Usually lack relevance and fail to address the key criteria outlined in the job description and person specification. may come across as generic and fail to distinguish you from other applicants.
2. May be ambiguous or open to misinterpretation. Without careful review and editing, the supporting statement could convey messages that are unclear or misconstrued by hiring managers
3. May include qualifications, skills, knowledge or experience that you do not possess, potentially leading to misrepresentation.
* Please note that all correspondence will be sent you to via email. If you are offered a job, information will be transferred into the national NHS Electronic Staff Records system. In submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.
* We reserve the right to close down this advert early should there be a high number of applicants.
* The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community.
* All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken. The Trust is now passing the charge for undertaking a DBS check on to candidates in the event that they are successfully appointed into the post for which they have applied. Please note that this check will be charged for in two instalments when you commence employment with Doncaster & Bassetlaw Teaching Hospitals NHS Foundation Trust. By applying for this vacancy you are agreeing to this undertaking in the event you are successfully appointed.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Name Amanda Timms Job title Deputy Head of Safeguarding Email address amanda.timms1@nhs.net Telephone number 01302 642435 Additional information
Denise Phillip (Head of Safeguarding), 01302 642436 or 07720104064
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