Job summary
PLEASE NOTE: This post is based at Prince Charles Eye Unit, King Edward VII Hospital, St Leonards Road, Windsor, SL4 3DP.
We are seeking a highly organised and proactive Ophthalmology Failsafe Officer for Glaucoma to join our busy department. In this key administrative role, you will ensure the smooth and efficient management of the Glaucoma patient pathway - from referral through to discharge - supporting timely, safe, and high-quality patient care.
As the central point of contact for all administrative aspects of the Glaucoma service, you will work closely with clinicians, the clinical administration team, and the wider multi-disciplinary team to ensure patients are booked appropriately, monitored effectively, and seen within clinically required time-frames.
You will take the lead on referral processing, appointment tracking, RTT pathway validation, and data quality assurance, escalating capacity issues when needed. The role also includes supervising team members, supporting service improvement, and maintaining excellent communication with patients, carers, and internal and external stakeholders.
This is an excellent opportunity for someone with strong administrative experience in healthcare, proven customer service skills, and the ability to manage complex information while prioritising competing demands.
If you are passionate about supporting patient care, enjoy problem-solving, and thrive in a fast-paced environment, we would love to hear from you.
Main duties of the job
The Ophthalmology Failsafe Officer for Glaucoma is responsible for proactively managing the entire glaucoma patient pathway, acting as the first point of contact for receiving and acknowledging referrals, ensuring all urgent and routine referrals are correctly booked, and tracking patients from referral to discharge to maintain safe, timely care.
The role involves validating pathway data, monitoring outpatient activity, escalating overdue appointments or capacity issues, and maintaining high standards of data accuracy across Trust systems while providing knowledgeable, customer-focused support to patients and clinicians.
The post holder also undertakes systematic DNA monitoring, including re-booking, clinician liaison, and high-risk DNA investigations, ensuring appropriate follow-up decisions and documenting actions in line with glaucoma governance processes.
Alongside these duties, the officer supervises and allocates work within the administrative team, adheres to Trust SOPs to ensure consistent processes, and contributes to service quality through accurate reporting, identification of pathway risks, and compliance with mandatory training and infection control standards.
About us
Windsor is a historic town located along the River Thames, easily accessible by road and rail, known for its rich cultural heritage and iconic landmarks, including Windsor Castle.
With excellent leisure and shopping facilities, and a thriving cultural scene, Windsor offers a vibrant community atmosphere, being a wonderful place to live, work, and play and provides excellent facilities for families.
The CQC rated the care provided by the Royal Berkshire NHS Foundation Trust as Good.
Our "CARE" values: Compassionate, Aspirational, Resourceful, Excellent, reflect the type of Trust we aspire to be and you can join our dedicated and talented staff to make this happen.
At our heart we are a local hospital that works with NHS and social care partners to provide excellent healthcare services for over 500,000 people who currently live in our catchment area. We also provide specialist hospital services beyond the county's borders.
Details
Date posted
24 February 2026
Pay scheme
Agenda for change
Band
Band 4
Salary
£27,485 to £30,162 a year (plus 5% Fringe) per annum
Contract
Permanent
Working pattern
Full-time
Reference number
PCG
Job locations
Prince Charles Eye Unit, King Edward VII Hospital
St Leonards Road
Windsor
SL4 3DP
Job description
Job responsibilities
Please refer to the attached Job Description and Person Specification for further details of the role.
Job description
Job responsibilities
Please refer to the attached Job Description and Person Specification for further details of the role.
Person Specification
Educations and Qualifications
Essential
* Educated to A-level standard or equivalent qualification
Desirable
* City & Guilds Administration qualification or equivalent
Knowledge
Essential
* Knowledge of a patient administration system or other similar system
* Experience of working in a multi-disciplinary team
* Experience of working in a healthcare setting
Desirable
* Up-to-date knowledge on failsafe processes and requirements
Skills
Essential
* Excellent working knowledge of Windows applications including Word, Outlook and Excel
* Ability to communicate complicated data to other organisations and more senior managers
Person Specification
Educations and Qualifications
Essential
* Educated to A-level standard or equivalent qualification
Desirable
* City & Guilds Administration qualification or equivalent
Knowledge
Essential
* Knowledge of a patient administration system or other similar system
* Experience of working in a multi-disciplinary team
* Experience of working in a healthcare setting
Desirable
* Up-to-date knowledge on failsafe processes and requirements
Skills
Essential
* Excellent working knowledge of Windows applications including Word, Outlook and Excel
* Ability to communicate complicated data to other organisations and more senior managers
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Royal Berkshire NHS Foundation Trust
Address
Prince Charles Eye Unit, King Edward VII Hospital
St Leonards Road
Windsor
SL4 3DP
Employer's website
(Opens in a new tab)
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Employer details
Employer name
Royal Berkshire NHS Foundation Trust
Address
Prince Charles Eye Unit, King Edward VII Hospital
St Leonards Road
Windsor
SL4 3DP
Employer's website
(Opens in a new tab)
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