Job overview
Applications are invited from enthusiastic and motivated individuals for this post based in the Medical Physics Department within the Healthcare Technology Group at Dorset County Hospital NHS Foundation Trust (DCHFT).
No specific qualifications are required for this role as appropriate in-house training will be provided as necessary, however the post-holder will preferably have some experience in administrative support to a Healthcare Science Department, and of managing databases.
Main duties of the job
The successful applicant will provide day to day management support to the Medical Physics Department, by (amongst other things):
* Supporting the Medical Physics team in scheduling routine QC and audit work.
* Arranging transport etc (e.g. pool cars) as necessary for work carried out off-site.
* Providing administrative support for the personal Dosimetry Service.
* Carrying out monthly and annual Health and Safety audit checklists for the Department.
* Supporting the Head of Department in the upkeep of Departmental space, fixtures and fittings.
* Assisting in the Procurement and requisitions process as well as supporting the Head of Department in updating Health Roster and ESR.
The post-holder will support the Lead Healthcare Scientist to make the most of external funding and other opportunities to develop staffing and other resources in order to better support the services delivered to patients.
You will:
* Be able to prioritise your own workload and work unsupervised.
* Have good communication skills (including telephone) to ensure effective working relationships, both inside and outside the Trust.
You have:
* Experience of working in a team
* Experience of a customer-facing, technical role and/or senior secretarial / administrative position providing service/project/programme support.
* Good basic education and computer skills, including experience of databases.
Working for our organisation
In return for your skills and knowledge, we can offer you a position in a Trust that cares for their staff by investing in your learning, development and wellbeing and creating an incredible team culture across the hospital.
We are an innovative Trust constantly striving to provide the best care for our patients. Not only would you be part of a fantastic team, but you would have the chance to live and work in an area of outstanding natural beauty with spectacular countryside, beautiful beaches, and easy access to the Purbecks. There are excellent schools in and around the town, and links to major cities including Southampton, Bristol, London and more.
We are a Trust that celebrates diversity, and we are committed to creating an inclusive environment for all employees. We would welcome applications from people in groups which are under-represented in our organisation.
We understand that some applicants may choose to use artificial intelligence (AI) tools to assist in preparing their application materials. While this is not discouraged, we kindly remind candidates that all submissions must be truthful and accurately reflect your own experiences and suitability for this role.
Personal integrity and authenticity are central to our recruitment process. We value honesty and appreciate applications that are genuine and representative of the individual behind them.
Right to Work in the UK: This role is not available for Skilled Worker visa sponsorship. Applicants must already have the legal right to work in the UK at the time of application. Unfortunately, we are unable to support visa applications for this post in line with UKVI regulations.
Detailed job description and main responsibilities
Our DCHFT Job Description and Person Specification (attached) tells you all about this role, what to expect and what is needed to succeed. When completing your application please make sure to tell us how your experience and skills fit the person specification.
Person specification
Education/Qualifications & Training
Essential criteria
* General Education to GCSE Level
* NVQ Level 3 in relevant subject (e.g. business administration) or equivalent
Desirable criteria
* European Computer Driving Licence (ECDL) or equivalence
Knowledge and Experience
Essential criteria
* Experience in a senior secretarial or administrative position providing service/project/programme support
* Experience of working with databases, asset management systems or computer systems in a commercial or healthcare environment.
Desirable criteria
* Experience of a customer-facing or service/technical support role.
* Experience working within a team and with staff at all levels.
Skills and Abilities
Essential criteria
* Excellent communication skills both written and verbal
* Excellent organisational skills
* Intermediate to advanced IT skills, with an ability to navigate around various systems and software packages e.g. Microsoft software, the internet and databases
* Ability to prioritise own workload, work to tight timescales, respond quickly/flexibly and deal with interruptions to meet deadlines.
* Accuracy with numbers to record statistics and format information.
Desirable criteria
* Confident nature with a proactive and constructive approach
* Ability to use initiative and work as part of a team
* Ability to work without direct supervision within broad procedural guidelines.
* Ability to develop systems to promote efficient and effective working within the team
Our Mission
Outstanding care for people in ways which matter to them.
Our Vision
Dorset County Hospital, working with our health and social care partners, will be at the heart of improving the well-being of our communities.
Our Values
Integrity, Respect, Teamwork, Excellence
We are a Trust that celebrates diversity and we are committed to creating an inclusive environment for all employees. We would welcome applications from people in all under-represented groups.
PLEASE READ THE FOLLOWING IMPORTANT INFORMATION CAREFULLY BEFORE YOU SUBMIT YOUR APPLICATION
Please read the job description and person specification carefully to ensure your application reflects the knowledge, skills and experience required.
The closing date/interview date is subject to amendment; this vacancy may therefore expire at short notice, so we recommend that you submit an application at your earliest convenience. We reserve the right to close any vacancies without notice.
Shortlisted applicants will be contacted via email; therefore it is important that you check your personal email account regularly.
Unfortunately we are unable to respond to every application; if we do not contact you within 4 weeks of the closing date, please be advised that you not have been shortlisted on this occasion.
You can contact us on 01305 254655 to find out whether you have been shortlisted or if you would like feedback.