Job Purpose
As Project Administrator, you will contribute to the successful delivery of the HMP Glasgow Project by providing a high-quality and comprehensive administrative service. This role offers a unique opportunity to work within a high-profile and complex environment, supporting a multidisciplinary team and gaining exposure to a wide range of corporate functions, providing the perfect opportunity for someone looking to grow in their career.
Upon completion of the HMP Glasgow project, the post holder will be redeployed within the newly developed HMP Glasgow staffing structure.
Responsibilities Provide day-to-day administrative support to the project team, including scheduling meetings, preparing agendas, and taking minutes. Undertake procurement activity as required by the project team using SPS financial systems (including PECOS and Agresso). Maintain accurate project records and filing systems in line with governance requirements. Assist in the preparation of reports, presentations, and communications for internal and external stakeholders. Support the coordination of project activities, timelines, and deliverables. Other duties, commensurate with the role and level within the organisation, deemed necessary to ensure the continuation of an effective and efficient service.
Person Specification SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to role. Qualification Requirements Minimum of 2 National 5 (equivalent or higher) qualifications including English and Mathematics or relevant experience gained in a similar role and/or environment. Knowledge, Skills and Experience Requirements
Competent and experienced in all aspects of administration including minute taking.
Essential
Competent and experienced in the use of Microsoft 365 including Microsoft Teams, Outlook, Word, Excel, SharePoint etc.
Essential
Excellent organisational and time management capabilities.
Essential
Knowledge of SPS Financial Systems, Policies and Procedures.
Desirable
Behaviour Requirements Listen & Communicate Plan & Organise Relationships & Collaboration Selection method 1 Final Stage Interview