We are seeking to appoint an enthusiastic, dynamic and motivated Finance Administrator who will support the Finance team to oversee the purchasing and billing systems ensuring that processes are carried out in a timely manner in accordance with financial policy.
Birkenhead School, founded in 1860, is an HMC independent day school providing education for boys and girls drawn from the whole of the Wirral and as far afield as Chester and North Wales. Situated in the leafy suburb of Oxton, the School enjoys excellent facilities. The main campus has a village green atmosphere, with classrooms and laboratories looking out over the cricket square.
Birkenhead School prides itself on being a family school. It is attractive to parents to have all their children in one school, and it is a great advantage for the School to be able to establish strong, long-lasting relationships with families. A key feature of the School is its strength of community, which runs through the student, staff and parental bodies. The School is embedded within the wider Wirral community, has strong links with local business and charities.
A dedicated, talented and collegiate staff body is required to achieve these aims. The Schools informal motto is Respect, Responsibility and Resilience, to which we have recently added inclusivity, compassion, integrity, humility and courage as defined School values. Birkenhead School recruits on attitude as much as the quality of an individuals qualifications on paper.
The Department
Finance is a busy team within the School and consists of the Finance Manager, Assistant Finance Manager, Finance Officer (Purchases), and Payroll/Finance Administrator. The team play a fundamental role in the success of the Schools operations including analysing, identifying and implementing strategies to reduce the time and money spent on day-to-day operations. These tasks include processing purchase orders, payroll management, bill payments and the collection of School fees. The team also compile all management accounts and other financial reports throughout the year.
We are seeking to appoint an enthusiastic, dynamic and motivated Finance Administrator who will support the Finance team to oversee the purchasing and billing systems ensuring that processes are carried out in a timely manner in accordance with financial policy. This is a temporary position to cover a period of Maternity Leave.
Key Responsibilities:
Processing orders, invoices and staff expenses
Allocating orders and invoices to correct nominal codes/cost centres
Ensuring payments have appropriate authority levels
Setting up new suppliers on the Finance system
Maintaining supplier payment terms
Preparing BACS run for payment to suppliers and sending supplier remittances
Resolving purchasing/payment queries and supplier statement discrepancies professionally
Assisting the financial aspects of School trips planning and accounting
Setting up new billing accounts on the Finance system and Billing Portal
Administering billing accounts on Parent Pay
Liaising with auditors at year end
Ensuring the necessary administration and filing is performed accurately and timely
Answering both phone and written correspondence, providing a high level of customer service
Undertaking duties to assist in the smooth running of the Finance team and contribute to its resilience.
The Person
Good standard of education (GCSE Maths and English or equivalent).
Good IT skills and confident in the use of Microsoft Office and accountancy packages
Experience of working within Accounts Payable
Maintain confidentiality in all aspects of work.
Good organisational skills and attention to detail.
Skill in establishing priorities and managing workloads
Friendly, helpful and approachable
Valid driving licence with access to a vehicle (primarily for banking)
The full list of responsibilities can be found on the Information for Candidates, available on the School website under Employment Opportunities.
Hours
This is a temporary part time post (30 hours per week) working year-round, ideally covering 5 days per week.
Application A letter of application indicating relevant skills and experience for the role, together with a completed application form, including the names and email addresses of at least two referees, should be sent for the attention of the Bursar via Cheryl Wallace (Personnel and Compliance Manager)
Candidates are welcome to contact the Finance Manager, Miss Katie Evans with any questions relating to the role.
To meet our safeguarding obligations, an Enhanced Disclosure and Barring Service check is undertaken as part of the recruitment process for all new staff. As Birkenhead School is an educational provider, it is permitted to ask whether an applicant has any convictions, cautions, reprimands or final warnings which would not be filtered in line with current guidance, as defined by The Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020). It is a criminal offence for an individual who is barred from working with children to apply for a role which is classed as regulated activity.
The closing date for applications: 9.00am on Monday 2 nd March 2026
We reserve the right to close this vacancy when we are in receipt of sufficient applications. Should you wish to apply for this post you are advised to complete and submit your application form as soon as possible.
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