Temporary Office Manager & Front of House Coordinator
Location: West End, London
Start: ASAP – End of January
Hours: 9:00am – 5:30pm, Monday to Friday (with some flex)
We’re on the lookout for a superstar Temporary Office Manager who will be based on Reception to join a vibrant, independent media agency of 220 passionate creatives who live and breathe brilliant ideas. If you love being the heartbeat of a buzzing workspace and thrive in a fast-paced, people-first environment—this one’s for you.
You’ll be the go-to person for all things office-related, working closely with our front-of-house legends to ensure the space runs smoothly, safely, and with serious style.
What You’ll Be Owning Day-to-Day
Office Management & Operations
Be the fixer-in-chief for all things maintenance—liaising with landlords, suppliers & contractors
Keep health & safety in tip-top shape
Ensure the space stays clean, safe, and running like a well-oiled machine
Manage service providers (cleaners, waste, utilities—you name it)
Support IT & Ops with desks, AV, air con, access cards, and infrastructure
Conduct regular office walkthroughs to spot and solve issues early
Monitor and replenish essential stock (yes, even loo roll)
Coordinate maintenance work with minimal disruption
Keep key documents up to date—risk assessments, incident logs, and more
Help prep for our exciting office move in Dec/Jan
Reception & Front of House
Supporting the Two main receptionist with the day to day management of the reception aeea;
Greet guests and clients with warmth and professionalism
Manage incoming calls and direct queries efficiently
Oversee meeting room bookings and ensure spaces are prepped and presentable
Handle deliveries, post, and general front desk coordination
Be the friendly face of the agency—keeping the vibe upbeat and welcoming
What Makes You the One
Previous experience in office management and reception/front-of-house roles
Confident liaising with contractors and navigating health & safety protocols
Super organised, calm under pressure, and a natural problem solver
A people person who thrives in creative, collaborative environments
Ready to hit the ground running and make things happen