We are seeking a highly organised and proactive Senior Administrator to support the smooth running of the Facultys core operations. This pivotal role involves managing a wide range of administrative functions, including membership services, committee and Council coordination, appraisal and revalidation processes, and financial administration. The successful candidate will work closely with the Chief Executive and other staff to ensure the delivery of high-quality services to members and stakeholders, while contributing to the Facultys strategic goals. This is an excellent opportunity for someone with strong administrative experience, attention to detail, and a collaborative approach to join a small, dedicated team making a meaningful impact. PURPOSE TheSenior Administratorplays a pivotal role in ensuring the smooth operation of theFaculty of Sport and Exercise Medicine. This role is responsible for managing key administrative functions, includingmembership services,committee coordination,appraisal and revalidation processes andfinancial administration. The position ensures that operations align with the Facultys strategic goals and provide high-quality service to members, stakeholders, and partners. RESPONSIBILITIES Coordinate the Facultys quarterly Council meetings and majority of the Facultys Committees in collaboration with the Committee Chair and relevant staff members. Support the preparation and distribution of meeting agendas and related documentation. Attend Committee meetings and accurately record and process minutes. Assist in tracking and following up on agreed actions to ensure timely completion. Assist in the preparation and coordination of quarterly Council meetings: Work closely with the President and Chief Executive to develop and finalise the Council meeting agenda. Ensure timely submission of reports from Council members ahead of meetings. Attend Council meetings and take accurate minutes. Distribute meeting papers and follow up on post-meeting actions as required. Manage the Facultys membership database, benefits and support enquiries for new and existing members: Help maintain the Facultys CRM database, ensuring the accurate and timely maintenance of records of our membership. Oversee the administration of annual membership subscription collections, ensuring payments are processed and recorded correctly. Maintain organised and accessible records of all membership correspondence and documentation. Prepare and manage mailing lists for the distribution of the Facultys communications and annual diaries. Act as a key point of contact for telephone enquiries, handling and directing calls in a professional and courteous manner. Respond to email and telephone queries regarding Faculty membership or services and provide general advice or signposting. Provide a welcoming and professional reception for visitors to the Faculty. Administer the Appraisal and Revalidation Service : Oversee the effective delivery of the Facultys Appraisal and revalidation service. Liaise with external providers (e.g., MIAD) to obtain training schedules and costings, ensuring alignment with updates from relevant governing bodies. Maintain the appraisal calendar and ensure timely reminders are issued to all stakeholders. Match appraisees with appropriate appraisers and manage records using the Clarity Appraisal Toolkit. Notify the team upon completion of appraisals for ratification, and draft and distribute completion letters to appraisees and the Facultys Suitable Person. Generate and issue invoices related to the Appraisal and Revalidation Service. Act as the primary contact for resolving issues with the Appraisal and Revalidation system helpdesk. Support the preparation of agendas and attend Appraisal and Revalidation committee meetings to take and distribute minutes. Provide administrative support for the Facultys General Practitioners with an Extended Role (GPwER) accreditation process: Administer and process GPwER accreditation applications in line with Faculty procedures. Liaise with and support the GPwER Assessor Panel to facilitate timely reviews. Coordinate and compile reports based on assessor feedback for internal review and decision-making. Maintain accurate records and ensure applicants are kept informed throughout the process. Support the Facultys Accounts: Maintain accurate financial records and oversee day-to-day financial transactions. Prepare and issue invoices and process payments, reconcile accounts on Xero. Work closely with the Facultys external bookkeeper and accountants to ensure accurate and timely financial reporting. Support budget preparation and monitor expenditure against agreed budgets. Collaborate with other staff budget holders to support financial planning. Assist the Chief Executive and Honorary Treasurer in preparing Treasurers reports for presentation to Council and the Board. Ensure compliance with the Facultys financial policies, procedures, and relevant regulations. Provide general administrative support across the organisation: Develop, update, and maintain internal procedural documentation. Carry out routine office duties such as printing, filing, and recycling. Ensure compliance with all Faculty policies, procedures, and relevant statutory and regulatory requirements. Support other staff members as needed to facilitate day-to-day activities. Provide administrative support for the Annual General Meeting (AGM), including preparation and coordination. Support the administration of elections for Faculty Committees, Council, and Office Bearers. Undertake other reasonable duties and projects as required to support the overall functioning of the Faculty. Engage with the Facultys appraisal process and demonstrate a commitment to its values, behaviours, and your own continuous professional development. For more information about FSEM, or the role please visit our website.