Location Central Birmingham, close to Aston University Hours 40hrs per week – or less if required to meet other commitments Standard hours: 09.00-17.00 Mon-Fri Benefits Holidays: 20 flexible days 5 fixed days (Christmas & New Year); plus 8 Bank Holidays Pension, health care, use of company car if required to travel for work About the Role We are seeking a highly organised and proactive Executive Assistant to support the Chief Executive and Board Directors of a privately-owned holding company establishing new offices in Birmingham. The holding company owns manufacturing businesses in the Midlands and North West. This is a pivotal role offering variety, responsibility and the opportunity to work at the heart of a successful private business with a varied portfolio of investments. Reporting Line Reports directly to the Chief Executive of the Holding Company Key Responsibilities Provide comprehensive administrative and organisational support to the Chief Executive & Board Directors Manage diaries, appointments and travel arrangements Prepare, edit and format documents, presentations and reports using Mac OS, Pages, Numbers, and Keynote (training provided) Coordinate meetings, including agenda preparation, ensuring follow-up actions are completed Oversee email and correspondence management, ensuring timely responses and prioritisation Liaise professionally with internal teams and external stakeholders at all levels Maintain confidentiality and discretion at all times Supportad hoc projects and business initiatives as directed by the Chief Executive Ensure the effective running of the Chief Executive’s office, anticipating needs and proactively resolving issues Line management responsibility for a Driver-Fleet Manager, ensuring efficient scheduling, vehicle management and high standards of service Key Requirements Proven experience as a Personal Assistant, Executive Assistant or similar role supporting senior directors High level of IT skills, specifically with Mac OS, Pages, Numbers, Keynote and Apple Calendar or willingness and ability to learn and pick up quickly Understanding the world of business or investment management developed in private equity, venture capital, legal or other high-level business service environment Outstanding organisational and time management abilities, with meticulous attention to detail Excellent written and verbal communication skills, with high level of English grammar Ability to work independently, exercise initiative and adapt to changing priorities at short notice Willingness and ability to travel to other locations (London, Midlands and North West) Professionalism, discretion and a proactive approach Desirable Foreign languages & cultural awareness (French, German, Spanish, Italian or Portuguese) Familiarity with London and international air travel This is a unique opportunity to join a successful, growing business and play a key role in its continued success.