Overview
Job summary
This role is key in providing secretarial and administrative support to our eight Consultant Histopathologists and Senior Laboratory staff. The department reports surgical histology cases, cytology samples, supports 33 clinicopathological meetings per month, providing a cellular pathology service to hospital clinicians and GPs in BaNES, Wiltshire and Somerset. If you are looking for a new challenge, this is an interesting and rewarding role. You will be joining a supportive team who understand the pressures of the position and works together to provide the best possible experience for our patients and staff. This role could be perfect for a medical secretary who is looking for career progression and who is keen to learn, whilst being fully supported through our in-house training programme. We are looking for an individual who has great organisational and IT skills with the experience of being able to meet tight and varying deadlines and the ability to communicate effectively. You will need to possess accurate audio-typing skills and preferably have a knowledge of medical terminology. If you have the desire to learn and understand the different systems used within the service and the passion to work in the NHS to make a difference, we want to hear from you.
Responsibilities
Working as part of a team of medical secretaries and administrative staff, the responsibilities of our Senior Medical and MDT Secretary role are varied and include:
* audio-typing of histopathology and cytopathology reports using the Winscribe digital dictation system and the pathology computer system (Ultra)
* preparation of case lists for 33 multidisciplinary team meetings each month, in coordination with four other secretaries. These MDT meetings involve patients who are directly identified and a case list is compiled by the department
* co-ordination and management of histopathology cases for MDTs to ensure patients are actively managed through their journey, listed and roll-over cases actioned
* other administrative duties contributing to the delivery of a full histopathology service, including answering telephone and email queries
* typing external supplementary reports
* secretarial support for eight Consultant Histopathologists, one Specialist Registrar, the Laboratory Manager and Senior Laboratory Staff
Details
Date posted: 05 September 2025
Pay scheme: Agenda for change
Band: Band 4
Salary: £27,485 to £30,162 a year per annum, pro rata
Contract: Permanent
Working pattern: Full-time
Reference number: 427-7402543
Job locations: Royal United Hospital, Combe Park, Bath, BA1 3NG
Qualifications and Experience
Essential
* GCSE Grade C English Language and Mathematics or equivalent
* NVQ Level 3
* Word-processing/Typing-RSA Level II or equivalent in typing and audiotyping or equivalent secretarial qualification
Experience
* Previous secretarial experience within an acute health care setting as a medical secretary or equivalent
* Recent experience of working within an office environment
Desirable
* Previous experience of Histopathology
* Previous experience of training staff on computer packages
Knowledge
* Excellent knowledge of computerised databases and Microsoft Office
* Experience of inputting accurate and timely data into computer systems
* Detailed knowledge of medical terminology
* Clear knowledge and understanding of the function of multidisciplinary team working practices to help teams work collaboratively
Desirable
* Understanding of histopathology terminology
Skills
* Excellent audiotyping and touch typing skills with a high speed of typing and a high standard of accuracy
* Excellent communication skills both verbal and written
* Excellent organisational skills to co-ordinate weekly meetings and manage data collection through crystal reports
* Ability to work under pressure and meet tight weekly deadlines
Emotional effort
* Able to work across a range of health professionals and teams at all levels requiring the ability to respond to a variety of behaviours and a strong level of self-awareness
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Royal United Hospitals Bath NHS Foundation Trust
Royal United Hospital, Combe Park, Bath, BA1 3NG
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