The Vacancy
We are looking for an experienced Administrator to join our Facilities Team to support our Head Office site based in Basingstoke, Hampshire.
The successful candidate will have a proactive, customer centred approach, and will support a small team covering a variety of administration tasks using Microsoft Office, as well as coordination of Agility which is our new Facilities Management system.
As part of the front of house team, this role will be a core part of our small Facilities team, ensuring an outstanding level of customer service to our visitors, employees and contractors that meets or exceeds their expectations.
Key Responsibilities
The Facilities Administrator role will cover a variety of activities which include but are not limited to:
1. Be the team’s first point of contact answering enquiries via the phone, email, and Teams.
2. Support the Facilities department in delivering a consistent and efficient service across the site, including; Monitoring of all maintenance works, and ensuring records are kept up to date Booking contractors onto site, ensuring all paperwork is complete and up to date Maintain operational databases (training will be provided)
3. Administering and supporting the purchase order process using SAP BYD, raising PO’s, goods receipting and sourcing quotes as and when required.
4. Assist in emergency situations as fire warden to ensure employees, visitors and contractors exit the building safely. (Fire Warden training will be provided as a requirement of the role.)
5. Cover reception and post room duties, as well as supporting the wider facilities team on other projects as and when required.
Contract type: Permanent
Working hours: Standard hours are Full Time (36.5 hrs per week (9am – 5:15pm Mon, 9am – 5pm Tues – Fri)). Part time applications (minimum of 30 hours per week) may be considered.
Base location: Basingstoke Viables
Skills, Qualifications & Experience
6. The successful applicant will be highly organised, proactive and will have excellent interpersonal and communicational skills.
7. Strong administration experience is essential, with experience of Microsoft Office suite, Excel, Teams, Outlook and PowerPoint
8. You will have a committed approach to both proactive and reactive duties, always working to ensure a positive “customer experience”.
9. Self-motivated, able to work independently without direct supervision, and able to prioritise effectively.
About De La Rue
De La Rue is a leading commercial supplier of banknotes and a long-standing trusted partner to central banks and governments worldwide. Our products underpin the integrity of economies and trade, enabling businesses and citizens to participate securely in the global economy.
With a heritage spanning over years, we remain a global leader in advancing security and integrity for currency solutions, supplying 54% of the world’s central banks and manufacturing in the UK, Europe & Asia. We offer world-leading banknote design and technical support, fully finished banknotes and advanced security features, including our durable SAFEGUARD® polymer substrate. Our products are optimised for ease of manufacture, reduced environmental impact and cash cycle efficiency.
Benefits
10. 26 days annual leave + bank holidays
11. Contributory pension scheme (De La Rue pay 1.5x the employee’s contribution – employee contributions up to a maximum of 6%, with employer contributions up to a maximum of 9%)
12. Private health insurance – No cost for single cover, subsidised rates for additional dependant cover
13. Life assurance - 4x your annual salary
14. Chance to buy or sell holiday as part of our Annual Leave Flexibility Scheme
15. Cycle to Work Scheme
16. Subsidised Gym Memberships
17. Various other perks and Employee Assistance packages
18. Enhanced family friendly policies (e.g., four weeks paid paternity leave)
Please note that applications are reviewed on a rolling basis and therefore interviews may be held prior to the closing date for this vacancy.
***This position is located in Basingstoke, Hampshire. To be eligible for consideration, you must be authorised to work in the UK without company sponsorship***